Paralegal

#MaesaMagic   

Maesa is the world's largest independent beauty incubator, housing numerous, fast growing "it" brands within all categories of beauty. We are a high growth global company in the middle of the transition from founder lead to private equity owned. With an incubation flywheel ideating on new global brand launches, Maesa pushes creative and technical boundaries to deliver exceptional performance and establish global staying power. Maesa has a keen focus on marketing and white space analysis, which guides its thinking on marketing existing brands as well as development of new brands through its extremely unique structure. We are vertically integrated globally with in-house marketing, branding, product development/formulation, packaging design/engineering and regulatory. With a focus on modernity and sustainability, we design innovative solutions and make proactive choices to achieve environmental neutrality and consumer wellness. Maesa has mastered "commercializing creativity," making itself a leader in the fundamental revolutionary change in the beauty industry. Headquartered in New York and Paris, with additional offices in Los Angeles, Vienna, Dubai, Hong Kong, and Dongguan, Maesa employs about 400 team members worldwide. 

The Paralegal reports to the Associate General Counsel. The role is based in NYC and you will be expected in office a minimum of three days a week.  

Responsibilities   

Marketing Support: 

• Manage the workflow of the legal team’s review process & backlog, ensuring efficiency, prioritization, and adherence to deadlines 
• Track and maintain influencer, model, photographer, and/or vendor agreements, with attention to ownership and usage rights  
• Manage standard marketing contract forms (influencers, licenses, consent and releases, waivers, assignments)  
• Partner with quality, regulatory, and research & development teams, as needed 
• Research marketing guidelines and laws, as needed 

Litigation Support:  

• Organize and manage case files, ensuring all documents, evidence, and correspondence is properly filed and maintained 
• Track case deadlines  
• Communicate with internal stakeholders to gather information and provide case updates 

General Legal Support:  

• Manage legal department workflow using internal tools  
• Assist legal team with driving projects towards completion across broad spectrum of subjects (corporate law, employment law, etc.) 
• Manage standard non-disclosure agreement forms 
• Maintain and organize legal department’s filing system  
• Comfortable with taking on miscellaneous legal and administrative projects and duties, as needed 

Qualifications   

• Minimum Years of Experience: 4+ years of related experience  
• Experience and confidence independently drafting work products and providing practical and sound business-oriented advice 
• Drive to improve processes & tools and educate on best practices. 
• Excellent interpersonal skills to foster collaboration within a team environment
• Strong computer skills, including proficiency with Excel 
• Exceptional organizational and multitasking skills 
• Ability to effectively communicate with, and manage expectations from, a variety of stakeholders within and outside of organization  
• Highly experienced in Microsoft Suite (Word, Excel, PowerPoint) 
• Ability to succeed in a fast-paced environment 
• Curiosity in learning and developing new areas of expertise 
• Ability to handle confidential information sensitively and discreetly 

What We Offer   

85K/yr – 110K/yr. Exact compensation may vary based on skills, experience, and location. This position is eligible for participation in a discretionary bonus plan based on individual and company performance.  

Maesa offers a variety of benefits to eligible employees. Employees can choose to enroll in health insurance coverage, wellness programs, life and disability insurance, and retirement savings plans. Through generous paid time off, a hybrid office setup, and paid leave options, Maesa encourages wellness and balance among employees.  

Our Commitment to You   

At Maesa, we live by our values of collaboration, curiosity, game-changing, creativity, and discipline.  We believe our people and partners are a creative force that catalyzes the possibilities in beauty to break through traditional limits and discover the “new” without restriction. We prioritize creating and fostering a welcoming environment for employees, partners, ideas, approaches, and endeavors — all through a spirit of warmth and inclusivity. As set forth in Maesa’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.   

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