P2P ANALYST

Company Description

Informa is a leading business intelligence, academic publishing, knowledge and events business. We serve commercial, professional and academic communities by helping them connect and learn, and by creating and providing access to content and intelligence that helps people and businesses work smarter and make better decisions faster.

The Global Exhibitions Division connects groups seeking to develop commercial relationships and expand their business. It organizes around 170 transaction-oriented Exhibitions each year, including Arab Health, World of Concrete and Vitafoods Europe, that enable specialist communities to meet face to face and conduct business. Global Exhibitions is a global business, running events in all major regions, with a growing presence in the world’s largest Exhibitions market, the US.

Global Support is Informa’s fifth Division. It is the team behind the teams, comprising a central group of experts from different specialist functions that provide business services to the Group’s four Operating Division and to Informa Group. Global Support comprises functions including Group Finance, Tax & Treasury, Talent and Technology, Strategy and Business Planning. Legal, Communications, Intellectual Property and Shared Services. The three largest locations for Global Support are the UK, the US and Singapore.
Informa is a FTSE 100 company with offices in more than 20 countries and 6,500 colleagues around the world.

Job Description

The P2P Analyst is responsible for accounts payable daily process and activities. This role requires a meticulous attention to detail, knowledge in financial systems, and effective collaboration with internal and external stakeholders.
P2P Analyst this is a key operational role, must ensure that all company policies are adhered to and that specific duties are carried out within set time limits whilst providing an excellent level of service to all Informa vendors and colleagues.

KEY RESPONSIBILITIES

This is a key operational role which is accountable for the efficient day to day running of P2P activities. The Junior Finance Analyst will provide basic technical skills, executing and supporting the accounts payable daily processes with accuracy, efficiency, and timely manner.

General

• Support on Debit balance dispute resolution
• Support the resolution of invoice queries
• Provide exceptional customer service to internal and external customers at all times
• General administration duties
• Understand cost centers and accounts
• Assist in the reconciliation of the accounts payable ledger to ensure that all payments are accounted for and properly posted.
• Process accounts and incoming payments in compliance with financial policies, procedures, and approvals
• Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts payable data when necessary
• Support on i-expenses and credit card control

Invoice Processing

• Review and process vendor invoices for accuracy, completeness, and compliance with company policies
• Code invoices to appropriate accounts and cost centers
• Review and validate supplier invoices against purchase orders and delivery receipts.
• Indicate discrepancies and issues related to invoicing.

Purchase Order Matching

• Maintenance and Match invoices with purchase orders and receiving documents to ensure proper authorization and verification
• Investigate and resolve discrepancies between invoices and purchase orders
• Managing exceptions on PO orders with appropriate approvals and ensure POs accurately reflect negotiated terms and conditions
• Manage the business rules in VIM-Vendor Invoice Management for PO and Non-PO invoices

Payment Processing

• Uploading & processing of invoices/payment request forms of all creditors in an accurate, efficient, and timely manner
• Ensure all payment runs are signed off by authorised signatories and that treasury have been advised of payment amounts prior to run
• Upload payments through various methods, such as checks, ACH, and wire transfers, in accordance with payment terms to be processed with appropriate approvals
• Keep track and optimize the payment approval workflow.

Vendor Management

• Maintain positive relationships with vendors if/when required, responding to inquiries and resolving issues in a timely manner.
• Collaborate with procurement and other departments to ensure vendor information is accurate and up-to-date.
• Update and Maintain ERP suppository information accordingly

Expense Report Processing

• Review and process employee expense reports, ensuring compliance with company policies and approvals.
• Reconcile expense reports with supporting documentation.

Month-End Close

• Contribute to the month-end close process by assisting on the reconciliation of accounts payable sub-ledger to the general ledger
• Support on the preparation of accruals for outstanding invoices

Data Analysis and Reporting

• Analyze accounts payable data to identify trends, discrepancies, and process improvement opportunities
• Assist or prepare and present regular reports on key accounts payable metrics
• General purchase ledger maintenance and reporting
• Generate financial statements and reports detailing accounts payable status

Compliance

• Ensure compliance with internal policies, accounting standards, and legal requirements.
• Assist with audits by providing necessary documentation and explanations.

Process Improvement

• Identify and assist in opportunities for process improvement within the accounts payable function.
• Collaborate with cross-functional teams to implement changes that enhance efficiency and accuracy.

Qualifications

SKILLS & ABILITIES

• Good communication skills at all levels including a wide range of stakeholders within the business
• Demonstrates problem-solving skills
• Languages: English – intermediate/advanced
• Pro-active and take initiative and encourage teams to do the same
• Act with integrity, tact and diplomacy
• Organized, diligent with attention to detail and the ability to maintain these skills whilst working under pressure
• Good skills in Excel, Word, Outlook and Teams are essential

KNOWLEDGE & QUALIFICATIONS

• Excellent knowledge and understanding of all Purchase to Pay processes including best practices, processes and technology.
• knowledge of ORACLE system, desirable
• Recognized qualification
• >2 years relevant Finance Services / P2P / Accounts payable