Operations Coordintaor

Southeast Toyota Distributors is looking for an Operations Coordinator who thrives in a fast-paced environment where new Toyota and Lexus vehicles are prepared for delivery to dealerships in the Southeast. Our Vehicle Processing Center (VPC) team operates in a structure that includes accessory installation departments and support teams under the influence of Toyota quality standards. This role will effectively support assigned departments’ day-to-day business operations by having oversight of daily production planning and labor requirements. 

Responsibilities: 

•  Partner with Supervisor to ensure assigned departments have adequate staffing, including coordination of temporary labor, to achieve daily goals, while managing call outs and other activities. 

• Maintain quality standards and investigate and assign quality inspection fails. Help coordinate quality containments and improvements. 

• Partner with the Shop Support Specialist to schedule training activities to promote a more flexible workforce and certification advancement. 

• Collaborate with the Planning Department and leadership to develop production goals. 

• Conduct daily start-up meetings to convey production plans, daily/weekly operating hours, and other pertinent information 

• Work with Shop Support Specialist for maintaining shop supplies, tools, machines, and other production floor needs. 

• Partner with Supervisor to ensure compliant use of time and attendance system. Assist team with time-off requests and proper scheduling to meet business needs. 

• Complete location-specific assignments as well as special projects. 

Formula for Success:  

• Performance – You will use available labor resources and workable inventory to develop daily production goals. You will manage disruptions and communicate improvement opportunities to leadership to minimize negative business impacts and maximize efficiency. 

• Accountability – You will provide feedback to create an environment in which associates understand expectations to ensure company goals are achieved. 

• Communication – In partnership with Supervisors, you will ensure associates stay informed through effective methods of communication. You will be accessible to answer questions and troubleshoot issues to ensure an informed workforce. 

• Safety – You will champion a safety mindset in all aspects of daily operations to ensure a safe work environment for all associates. 

• Culture – You will maintain a work environment supportive of the organization’s inclusive and collaborative culture. 

Knowledge, Skills and Abilities: 

• Proven analytical, planning, and problem-solving skills 

• Demonstrated flexibility and ability to handle multiple priorities in a changing, fast-paced work environment 

• Accountability, responsiveness, thorough follow-up and follow through 

• Excellent communication skills while maintaining effective relationships 

• Ability to learn, process and present information effectively 

• Influencing with and without authority 

Qualifications: 

• Proficient in Microsoft Office suite of products 

• Ability to work Saturdays and holidays as needed 

• May work in inclement weather 

• Must be willing to rotate to other business locations as needed 

• Medium work that includes moving objects up to 50 pounds 

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