Operations Administrative Assistant

Company Description

JUSTIN Vineyards & Winery is located in the Paso Robles region of California's Central Coast. We operate with a desire to make world-class wines that reflect the unique soils and climate of the area. We take great pride in making Bordeaux-style blends and single varietals, combining Old World tradition with New World techniques.

The Production Team at JUSTIN is seeking an experienced Operations Administrative Assistant. This is a critical role within JUSTIN Vineyards & Winery, providing essential support to the operations team while working at the direction of the Operations Specialist. This position requires a meticulous and organized individual to manage administrative tasks, data entry, and inventory control. Your work will directly contribute to the smooth and efficient operation of our winery, ensuring the highest quality standards are maintained.

This is an on-site position based in Paso Robles, CA and the work schedule is Monday - Friday (7:00 am - 3:30 pm) with the exception of harvest season, when overtime and weekend work may be required.

Job Description

• Review and process completed work orders, accurately recording information including lot numbers for chemicals in the Crafted ERP system
• Maintain monthly inventory of chemicals and cellar supplies in the Crafted ERP system
• Conduct inventory cycle counts on a regular basis
• Assist in the daily auditing and closing of Bottling Production Orders
• Update the daily bottling report and reconcile with the Crafted ERP system for accurate TTB reporting
• Track Finished Goods inventory depletion through outbound logistics/shipping, auditing against Oracle Bill of Lading and BI reporting tools for accurate TTB reporting
• Track shipping and receiving movements, auditing against Winery ERP reporting for accurate TTB reporting
• Assist with auditing Grape weight tags and all harvest-related responsibilities
• Support the Month-end Close process to meet financial and calendar deadlines
• Conduct daily, weekly, and monthly ERP system audits
• Assist with ERP system testing as needed
• Perform general office administrative tasks as required, including coordinating office supplies, water, coffee, and snacks with the Front Desk Administrative Assistant

Qualifications

• 3 years experience in general office responsibilities and procedures
• Computer and systems capability – including MS Office Suite/Excel and winery management software
• High school diploma or general education degree (GED)
• Must be able to perform basic calculations and assemble data in spreadsheets and charts/graphs
• Excellent communication written and verbal skills; ability to compose concise and effective communication
• Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to problem solve using limited information
• Embrace transparency, collaboration, and change

Pay Range: $22.00 - $24.00 per hour. Final compensation will be dependent upon skills and experience.

Additional Information

• Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans, and a 401k with match eligibility to secure your financial future and including: 
  • 24/7 online physician consultations 
  • Virtual mental health resources 
  • Life coaching 
  • Engaging employee community groups 
  • Cash rewards for healthy habits and fitness reimbursements 
  • Library of on-demand fitness videos 
• Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units. 
• Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department, offering extensive resources like People Manager and leadership training, webinars, and eLearning courses. 
• Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals, overcome challenges, and drive your career forward. 
• Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant, positive change in the workplace. 
• Building a Healthy Society: We focus on improving the social determinants of a healthy society-quality education and medical care, economic mobility, and a healthy environment-to help build thriving communities. Wonderful CSR
• Giving Back to the Community: Make a difference with Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice, and join Wonderful Neighbor to contribute to group service projects within our local communities. 

Located in Paso Robles, JUSTIN® Vineyards & Winery was founded in 1981 and is known for crafting world- class wines using Bordeaux grape varieties, including the iconic ISOSCELES® blend of Cabernet Sauvignon, Cabernet Franc and Merlot. The Vineyard estate, located at 11680 Chimney Rock Road, features a Tasting Room, luxury five-star accommodations at the JUST Inn®, and a Restaurant--making it one of the only wineries on the Central Coast to offer all three options. In September 2018, a new second location, the JUSTIN Downtown Tasting Room opened introducing an expansive wine-tasting bar, lounge, and a full dining room that's situated prominently on the square along Downtown City Park in the heart of Paso Robles. In addition to its stellar hospitality, JUSTIN consistently receives top honors around the world, establishing itself as a leader in New World Bordeaux-style winemaking. JUSTIN wines are available through discerning fine wine retailers and restaurants throughout the United States, or directly from the Winery via JUSTIN's Tasting Room, online store or to members of the exclusive JUSTIN Wine Society wine club. To discover more about JUSTIN, visit www.justinwine.com.

The Wonderful Company is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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