Office Services Coordinator

CityBellevueStateWashingtonJob LocationBellevue Regional OfficePosition TypeRegular

JOB SUMMARY
We are seeking a detail-oriented and proactive Office Coordinator to ensure the smooth operation of our corporate office. This part-time permanent position is located in Bellevue, Washington and requires 15 hours per week, Monday - Thursday from 9 AM to 1 PM. This role is responsible for maintaining a clean, organized, and well-stocked office environment while supporting associates and executive teams with administrative tasks. The ideal candidate is a team player with strong organizational skills and excellent customer service abilities.

WHAT YOU WILL DO

• Maintain overall office cleanliness and organization, with special attention to kitchen, break rooms, and conference rooms.

• Conduct daily office walkthroughs to ensure supplies are stocked, areas are tidy, and maintenance needs are addressed.

• Assist in setting up and cleaning up in-house events in collaboration with the Office Manager and CEO’s Assistant.

• Coordinate office repairs and guide contractors or engineers to designated areas as needed.

• Ensure conference rooms are orderly, stocked with supplies, and updated with current phone lists.

• Oversee and restock supplies in the Mail Center and Copier Room for all departments.

• Train and assist the Corporate Receptionist with mail processes, including handling Pitney Bowes, FedEx, and multifunctional copiers/scanners.

• Share receptionist duties as needed.

• Manage office supply orders through vendors like Staples and Costco.

• Organize monthly birthday celebrations and other office events.

• Maintain and update corporate phone and executive contact lists.

• Order company letterhead and envelopes.

• Keep the Executive pantry stocked with fresh fruit, health bars, and water.

• Coordinate and facilitate lunch orders, room setup, and cleanup for senior executive weekly meetings.

• Perform additional duties as assigned to support office operations.

WHAT YOU WILL NEED

• High School Diploma or equivalent.

• Minimum of 2 years of experience in a corporate office environment, preferably in customer service or administrative roles.

• Intermediate proficiency in Microsoft Outlook, Word, and Excel.

• Strong organizational and multitasking abilities.

• Excellent communication and customer service skills.

• Ability to lift up to 25 lbs.

• Flexibility to work scheduled hours with the ability to adjust or extend hours as needed for events and office needs.

WHAT THE JOB REQUIRES

• Ability to maintain a professional and welcoming office environment.

• Attention to detail in monitoring office supplies, cleanliness, and organization.

• Willingness to assist in various administrative and operational tasks to support associates and executives.

• Dependability in managing responsibilities and ensuring timely task completion.

• Adaptability to handle changing needs and priorities.

WHAT YOU WILL BRING TO THE TABLE

• A proactive and hands-on approach to office management and support.

• A customer-focused mindset with a positive and approachable demeanor.

• Strong problem-solving skills and the ability to anticipate office needs.

• A collaborative spirit and willingness to step in where needed to ensure smooth operations.

• A commitment to maintaining a professional, organized, and efficient workplace.

All full-time regular associates are offered competitive salaries, experience career growth, and are eligible for benefit packages that include medical, dental, vision, paid parental leave, 401k employer match, excellence rewards, wellness programs, and much more. With our Sunday property operations office closures, 10 paid holidays, and 15 PTO days, work/life balance is a priority! Additionally, most positions are eligible for a housing discount of 20%.

Essex provides great communities in which to live, work and invest. We are a purpose-driven company, and we pride ourselves on promoting an internal culture of growth and opportunity by engaging, enabling, and empowering our teams. Working at Essex is not a destination. It is a journey where you can confidently build your career.

The salary range for this position is $31.25 - $43.75 per hour. New hires generally start between $31.25 - $37.50 per hour. The final salary offer will be determined after reviewing relevant factors, including but not limited to skill sets; relevant experience; internal equity; and other business and organizational needs.

This role is also eligible to participate in Essex’s discretionary Annual Bonus program that is commensurate with the level of the position.