Office Services Assistant

Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for an Office Services Assistant in our Phoenix office. We offer competitive compensation and an excellent benefits package

Position Summary
Responsibilities include assisting with the daily functions of our office services department including assisting with conference center and employee café setup; food service and audio-visual needs for the office, meetings and other special events; office moves and conference room set-up and performing other general administrative duties as assigned such as processing incoming and outgoing mail, handling large print, scan and/or copy jobs, faxing, stocking paper and supplies.

Duties & Responsibilities

• Prepares conference center for internal and external meetings and events (beverage and food service setup, table and chair arrangement, etc.).
• Provides daily maintenance/cleanup in conference rooms, catering kitchen and café.
• Copies, prints, and binds documents.
• Processes incoming and outgoing mail and priority mail with all major shipping companies and USPS.
• Arranges for couriers and messenger services.
• Stocks paper at printer stations, as well as stocking office supplies.
• Assists with office moves and configuration.
• Crosstrains with and provide backup assistance for tech support (setting up video conference equipment in conference rooms, etc.).
• Performs other general administrative duties as assigned.

Skills & Competencies

• A competent working knowledge of all functions of copy, printing, and mailing equipment.
• Be able to work in a deadline-driven environment with attention to detail and the ability to multi-task.
• Possess excellent communication, organizational, and customer service skills.
• The ability to move and/or lift containers/boxes weighing 40+ pounds and push arts is required, as well as proficiency in Microsoft Word, Outlook and Excel.
• Must be a self-starter who can work well under minimal supervision as well as take a proactive approach in being team-oriented.

Qualifications & Prior Experience

• Qualified candidates will have one to two years of office services experience in a legal or corporate environment.
• Prior experience working in a hospitality/catering role and/or law firm experience a plus.
• Computer proficiency in Windows-based software and Microsoft Office Suite applications, including Word, Excel and Outlook.

Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm’s progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program’s alignment with the firm’s commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.