Office Manager/Executive Assistant

Position Overview

We are seeking a highly organized and proactive individual to serve as the Executive Assistant to our leadership team while managing day-to-day office operations. This dual role is critical to ensuring the smooth functioning of executive activities and creating a productive and welcoming office environment.

Key Responsibilities - Executive Assistant Duties:

• Provide high-level administrative support to the leadership team, including scheduling, calendar management, and meeting coordination.
• Prepare meeting agendas, materials, and minutes, ensuring all follow-ups are documented and addressed.
• Manage travel arrangements, including flights, accommodations, and itineraries, ensuring alignment with executives' preferences.
• Handle sensitive and confidential information with discretion and professionalism.
• Act as a liaison between the leadership team and internal/external stakeholders.
• Draft and proofread correspondence, presentations, and reports.
• Assist with special projects and initiatives as assigned by the leadership team.

Key Responsibilities - Office Management Duties:

• Oversee office operations, ensuring a clean, organized, and functional workspace for all employees.
• Manage office supply inventory and coordinate with vendors for orders, repairs, and maintenance.
• Plan and execute company events, meetings, and team-building activities.
• Maintain facilities and liaise with property management as needed.
• Manage office snacks & lunch perks
• Manage incoming and outgoing mail and deliveries.
• Handle expense tracking and budget monitoring for office-related expenditures.

Qualifications:

• Proven experience as an Executive Assistant, Office Manager, or in a similar administrative role.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Excellent verbal and written communication skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with collaboration tools like Slack, Zoom, and project management software.
• Discretion and confidentiality when dealing with sensitive information.
• A proactive and resourceful attitude with problem-solving abilities.

Key Attributes:

• Detail-oriented with a high degree of accuracy.
• Collaborative team player with a customer service mindset.
• Ability to work independently and thrive in a fast-paced environment.
• Positive attitude and enthusiasm for supporting others.

Work Environment:

• This role is based in-office and may require occasional overtime to support key events or deadlines.

About the Company:

Velo, Velo3D, Sapphire and Intelligent Fusion are registered trademarks of Velo3D, Inc. Without Compromise, Flow, Flow Developer, and Assure are trademarks of Velo3D, Inc.

With the only SupportFree laser powder bed fusion capability, we enable on-demand manufacturing of production quality Titanium, Inconel, and Aluminum parts with an unprecedented degree of design freedom and quality control. The VELO3D award-winning solution includes an integrated offering of hardware and software: Sapphire® metal AM production printer, Flow™ print preparation software, Assure™ quality assurance and control system, and an integrated manufacturing process that runs throughout the printing operation.

Our team enjoys excellent benefits including healthcare coverage and 401(K) employer contributions. We believe in transparency and recognizing exceptional efforts through our monthly all-hands meetings and team member appreciation awards.

Our job titles may span more than one career level. The starting base salary for this full-time position is between $97,000 and $120,000. This salary range reflects the minimum and maximum target for this position in the U.S. The actual base pay is dependent upon many factors, such as work experience, job-related skills, related education, work location, and market demands. The base pay range is subject to change and may be modified in the future. In addition to a competitive base salary and a comprehensive benefits package, this position may be eligible for other forms of compensation such as participation in a bonus and equity program, as applicable.

Velo3D provides equal employment opportunities to all employees and applicants for employment without regard to, and prohibits discrimination and harassment based on, race, color, religion, age, sex, national origin, disability, medical condition, genetic information, military or veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.