Office Manager

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

Description:

The Office Manager will oversee day-to-day administrative functions and contribute to cost-effective office management. Functions include, but are not limited to, human resources functions, staffing, operational support, staff workflow support, and facilities management. This is an exempt management position reporting to the Chief of Office Operations.

Key Responsibilities Include:

• Human Resources duties, including staff recruiting, hiring, training, performance evaluations, discipline and discharge, office orientations, benefit administration, emergency/safety practices, and overall employee relations.
• Budget input and variance accountability, accounts payable, accounting report review and analysis
• Coordination with practice groups and firm management relating to office support and best practices
• Facilities management, including economic use of office space, oversee facility improvements and build outs, moves, and liaison with building management
• Oversight of support staff including secretaries, office support services, conference center, reception and other departments collaborating with firm wide administration and management teams
• Coordination with firm wide procurement efforts for supplies, equipment, and other purchases for the local office
• Special projects as assigned

Qualifications:

• Excellent interpersonal and communications skills
• Excellent organization, time management, problem solving, and analytical skills
• Knowledge of local, state and federal labor and employment laws and policies
• Knowledge and skills relating to conflict management techniques
• Knowledge of general accounting processes, terms, concepts, and policies
• Knowledge of workforce demographic and trends
• Knowledge of change/trends in the legal industry

Minimum Education:

• Bachelors degree

In accordance with the California Pay Transparency Law, the pay range for this position is $118,900.00 - $178,300.00/year. An individual's actual compensation will depend on the individual's qualifications and experience.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below is a list of just some of the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Benefits may vary by position and office.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.