Office Manager

Office Manager
Location: College Park, MD
Part-Time Onsite Initially, Transitioning to Full-Time Onsite
Job Summary:
BlueVoyant is seeking a dedicated and highly organized Office Manager to join our team at our College Park, MD office. This role is crucial in facilitating a "return to office" working arrangement, ensuring a smooth transition for our team. The Office Manager will initially be required to be onsite two times a week, with the expectation to increase to 4-5 days a week. The ideal candidate will have a strong sense of professionalism, excellent communication skills, and the ability to manage multiple tasks efficiently.
Key Responsibilities:

• Office Operations:
  • Stock and manage office supplies, ensuring inventory levels are maintained.
  • Ensure the office facilities are safe, clean, and presentable at all times.
  • Arrange for necessary repairs and maintenance in a timely manner.
  • Coordinate with cleaning and maintenance services to maintain a high standard of office cleanliness and functionality.
• Administrative Duties:
  • Perform general administrative tasks, including but not limited to, managing correspondence, scheduling meetings, and handling phone calls.
  • Maintain organized records and files, both physical and digital.
• Client and Executive Visits:
  • Collaborate with local operations leaders to support and host client and executive visits.
  • Ensure a high level of professionalism is maintained during all visits and interactions.
  • Prepare meeting rooms and necessary materials for all visits.
• Event Coordination:
  • Facilitate and coordinate details for company team offsite events hosted at the College Park location.
  • Manage logistics for events, including catering, transportation, and accommodation arrangements.
• Communication and Coordination:
  • Serve as a point of contact for internal and external stakeholders.
  • Communicate effectively with team members and leadership to ensure smooth operations.
  • Assist in developing and implementing office policies and procedures.
• Support and Collaboration:
  • Work closely with HR and management to support employee engagement and office culture initiatives.
  • Assist in onboarding new employees by preparing workspaces and necessary documentation.

Minimum Requirements:

• Proven experience as an Office Manager, Administrative Assistant, or in a similar role.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in office software (e.g., MS Office Suite) and familiarity with office equipment.
• Ability to work independently and as part of a team.
• High level of professionalism and discretion.
• Ability to problem-solve and address issues proactively.
• Flexibility to adapt to changing work schedules and environments.

Preferred Qualifications:

• Experience in event planning and coordination.
• Familiarity with safety regulations and compliance standards.
• Bachelor’s degree in business administration, Management, or related field.

About BlueVoyant
At BlueVoyant, we recognize that effective cyber security requires active prevention and defense across both your organization and supply chain. Our proprietary data, analytics, and technology, coupled with deep expertise, works as a force multiplier to secure your full ecosystem. Accuracy! Actionability! Timeliness! Scalability!
Led by CEO, Jim Rosenthal, BlueVoyant’s highly skilled team includes former government cyber officials with extensive frontline experience in responding to advanced cyber threats on behalf of the National Security Agency, Federal Bureau of Investigation, Unit 8200, and GCHQ, together with private sector experts. BlueVoyant services utilize large real-time datasets with industry leading analytics and technologies.
Founded in 2017 by Fortune 500 executives, including Executive Chairman, Tom Glocer, and former Government cyber officials, BlueVoyant is headquartered in New York City and has offices in Maryland, Tel Aviv, San Francisco, London, Budapest, and Latin America.
All employees must be authorized to work in the United States. BlueVoyant provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, BlueVoyant complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.
Disclaimer: Please note that pursuant to contractual requirements and applicable law, in order for employees to perform work on some of the company’s federal contracts, U.S. citizenship is required. Accordingly, an employee’s ability to perform work on such contracts is contingent upon the company’s verification of the employee’s citizenship status. Furthermore, individuals may be subject to additional background checks and fingerprinting.