Office Manager

POSITION SUMMARY

In this dynamic and hands-on role, you will be entrusted with managing two office, warehouse and manufacturing facilities located within a half-mile radius. Your primary objective will be to foster a thriving and efficient work environment while building and maintaining robust back-office support to help accelerate the company’s growth.

As the central point of contact for all office-related matters, you will oversee a diverse set of responsibilities, including general administration and facilities management. Your role will contribute to the overall well-being of the team and will be crucial in ensuring that the day-to-day operations run smoothly, enabling the organization to achieve its strategic objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage two facilities, ensuring seamless and efficient back-office functions.
• Provide support to the team, fostering a productive and collaborative work environment.
• Manage assigned vendor relationships, oversee office supplies procurement, and ensure the maintenance and functionality of office equipment.
• Coordinate and optimize office processes to support the company’s growth and align with operational goals.
• Handle various office administrative duties, including maintenance, mailing, supply management, equipment upkeep, facility billing reconciliation, and coordination of travel recommendations to contain costs.
• Maintain the office condition and coordinate necessary repairs and cleaning to ensure a safe and pleasant work environment.
• Oversee facilities management, including negotiating contracts and pricing with assigned vendors and service providers, and maintenance of office leases.
• Offer hospitality, general support and assistance to visitors, ensuring a positive and professional experience.
• Be available after hours for building emergencies and respond promptly to any issues.
• Address employee queries related to office management matters, providing solutions and support as needed.
• Liaise with facility management vendors for services such as cleaning, catering, and security, ensuring the office environment is well-maintained.
• Conduct regular walk-throughs of the office buildings to ensure all areas are functioning properly.
• Embrace a task-oriented role that involves meeting deadlines, adhering to processes, and maintaining a focused approach to responsibilities.

SPECIFIC KNOWLEDGE, SKILLS AND ABILITIES

• A minimum of 5 years of experience in office and facilities management.
• Demonstrated experience as an Office Manager or Front Office Manager.
• This is an on-site role: Must be available to work in the office Monday through Friday, three days a week at the “Longhorn” site, and two days a week at the “Shorthorn” site in Carrollton, TX.
• Proficiency in the MS Office suite, particularly MS Excel. Experience with Google suite a plus.
• Exceptional time management skills with the ability to multitask and prioritize effectively.
• Strong attention to detail coupled with excellent problem-solving abilities.
• Outstanding written and verbal communication skills.
• Superior organizational and planning capabilities in a fast-paced environment.
• A creative mindset with the ability to propose and implement improvement.
• Multicultural approach, comfortable working with diverse cultures and mind-sets.
• Appreciation to work in a global organization with teammates in different time zones/regions.

SPECIAL CONDITIONS OF EMPLOYMENT

• Please note that the selected candidate for this position may be subject to a pre-employment background check and/or drug testing in accordance with company policies and procedures.
• LiquidStack is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We encourage and are pleased to consider all qualified candidates, without regard to race, color, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.