Office Manager

Company Description

Who We Are:

Dungarvin is a national organization of privately owned companies that are dedicated to providing high quality, community-based supports to people with intellectual and developmental disabilities, people who are faced with mental health, behavioral or significant medical challenges, and to children and their families.

Starting salary: $44,500 per year

Company Benefits/Perks:

• 401k plan with a 3% employer match after one year of services
• Company-provided hardware and cell phone stipend
• Pet insurance
• PTO that increases with tenure
• PTO donation program
• Medical, dental, and vision insurance
• Free life insurance and free long-term disability insurance 
• Supplemental insurance, FSA, and HSA
• Mileage reimbursement
• Growth and development opportunities
• Employee referral program
• Employee Assistance Program
• Job mobility options within Dungarvin's 15 states of services
• Discount on your personal Verizon monthly bill, among other national discount programs

Job Description

What You Will Do:

The Office Manager will work cooperatively with all staff in expediting the general flow of work pertaining to the office and program including reception, general office/clerical duties and administrative projects across the state.

The Office Manager position also involves the supervision of a team of three Office Coordinators. Supervisory tasks may include providing training and direction to employees, monitoring the quality and timeliness of employees' work, processing payroll for direct reports, completing employee evaluations, and recruiting, interviewing, and hiring new Office Coordinators.

Responsibilities include but are not limited to:

• Ensuring office functions are conducted efficiently and accurately
• Providing oversight of area offices and Office Coordinators
• Overseeing the use of office equipment and supplies
• Managing office budget
• Maintaining office records and files
• Assisting in the orientation & training of staff
• Assisting program managers and directors in completion of administrative tasks
• Assisting in the development and maintenance of office administrative systems and procedures
• Acting as Local Help Desk contact for Directors, Program Managers, and state personnel, fielding IS related questions

Work Environment and Office Hours:

This position is fully onsite and is based out of the Dungarvin Madison office. This is a full-time, exempt position, with typical hours Monday through Friday 8am-5pm. Minimal overnight travel may be expected (approximately twice per year). Schedule must be flexible to accommodate administrative and program deadlines.

Driving Requirement:

This is a limited driving position, defined as one that requires an employee to drive a motor vehicle as a part of their Dungarvin work, but the position does not require, or allow, the employee to drive motor vehicles owned or leased by Dungarvin, or to transport persons served in any motor vehicle, including the employee’s own vehicle.

Qualifications

What Makes You a Great Fit:

• Must be at least 18 years of age
• High school diploma or GED certificate is required
• At least 2 years related administrative experience (experience in an office setting strongly preferred)
• Experience providing administrative support to manager- or director-level team members
• One year of prior supervisory experience is required
• Ability to organize and prioritize multiple projects 
• Intermediate knowledge of Microsoft Word, Excel, Outlook, and SharePoint
• Willingness to initiate improvement and expansion of existing systems
• Valid driver's license with acceptable driving record
• Reliable vehicle with current auto liability insurance

Additional Information

At Dungarvin, diversity and inclusion are a part of what makes our organization strong. Together, we can continue to work towards an inclusive culture that supports our employees and persons served. Dungarvin is an affirmative action and equal opportunity employer.

12/19