Office Manager

Office Manager

This is an on-site position based in our offices on The Claddagh in Galway City. 

About Rent the Runway:

Rent the Runway (RTR) is transforming the way we dress by pioneering the world’s first "Closet in the Cloud." Founded in 2009, RTR has disrupted the $2.4 trillion fashion industry by offering women a more joyful, sustainable, and financially savvy way to feel their best every day. As the ultimate destination for circular fashion, RTR provides numerous access points to its shared closet through a fully customizable subscription to fashion, one-time rentals, or ownership. RTR features designer apparel, accessories, and home decor from over 700 brand partners and has developed proprietary technology and a unique reverse logistics operation. Under CEO and Co-Founder Jennifer Hyman’s leadership, RTR has been named to CNBC’s “Disruptor 50” five times in ten years and as appeared on Fast Company’s list of Most Innovative Companies multiple times. Hyman has also been recognized on the “TIME 100” list of the most influential people in the world, as well as one of People magazine’s “Women Changing the World.”

About the Job:

The primary focus of the Office Manager is to ensure an efficient, engaging, and safe working environment for our team and visitors. The ideal candidate will be a highly organised and self-driven manager with many responsibilities, contributing to an exceptional employee experience. Given the nature of RTR’s business, this role requires high adaptability, good judgment, and agility. While specific tasks are clearly defined, the fast-paced environment means the role will evolve, requiring a "can-do" attitude toward picking up projects and executing them effectively.

What You’ll Do:

• General Office Management: Contribute to making Rent the Runway a great workplace by building strong relationships with staff across all departments. Ensure that the management standards of the office foster collaboration, communication, and a positive culture. Responsibilities include managing storage rooms, office hygiene, catering, grocery and supply management, stationery, and meeting room setup and clearing.
• Expense Management: Oversee the operating expenses budget, ensuring that invoicing and monthly expense reports are accurate and recorded promptly. Report on costs related to the office environment, building services, staff amenities, events, and training.
• Building Services & Maintenance: Maintain relationships with building and maintenance suppliers. Oversee the maintenance and repair of the office, addressing aspects such as security systems, cleaning, air conditioning, furniture and fixtures, repairs, and equipment.
• Occupational Health and Safety: Monitor health and safety standards, making necessary updates to ensure compliance with workplace health and safety regulations. This includes managing workplace hazards, pest control, first aid, and fire safety measures (such as fire wardens, drills, and training). Ensure a robust workplace health and safety system is in place and effectively communicated to all staff.
• Marketing & Recruitment Events: Assist in communications with external stakeholders. There is also an opportunity for the Office Manager to enhance the RTR employer brand through marketing activities and recruitment events.
• Environment: Plan and manage the workspace environment for employees and visitors, from their welcome upon arrival to meeting room setup, catering and the overall aesthetics of the office.
• Employee Experience: Coordinate team social events and cultural activities, organizing catering as needed with assistance from Culture Club members. This includes team events, milestone celebrations, community lunches, and Lunch and Learn sessions.
• Corporate Travel: Book employee travel, including flights, accommodations, and ground transportation. 

About You:

•  3+ years of experience as an office administrator, office manager, finance admin or related role. 
•  Energetic, personable, and proficient in office and project management. 
•  Proven track record in managing and sourcing suppliers. 
•  Experience working in a dynamic, fast-paced environment. 
•  Must be tech-savvy and proficient in Google Suite, including Sheets/Excel or similar tools. 
•  Highly organized and professional with exceptional attention to detail. 
•  Proactive and comfortable working autonomously, with a strong drive for results. 
•  Creative problem solver who is adaptable and eager to learn. 
•  Understanding of standard financial processes. 
•  Professional knowledge and experience in budget management, invoicing, and expenses. 
• Receptive to feedback and capable of managing expectations while communicating work status and updates. 

At Rent the Runway, we’re committed to the happiness and wellbeing of our employees, and aim to create a workplace that fosters both personal and professional growth. Our inclusive benefits include, but are not limited to:

• Generous Paid Time Off including annual leave, paid bereavement, and family sick leave - every employee needs time to take care of themselves and their family.
• Universal Paid Parental Leave for both parents + flexible return to work program  - because we know your newest family member(s) deserve your undivided attention.
• Paid Sabbatical after 5 years of continuous service - unplug, recharge, and have some fun.
• Competitive Stakeholder Pension - taking care of your future. 
• Comprehensive health, dental care and dependents care from day 1 of employment - Your health comes first and we’ve got you covered. 
• Company wide events and outings - our team spirit is no joke - we know how to have fun!

Rent the Runway is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee on any legally-recognised basis, including, but not limited to: gender, marital status, family status, age disability, sexual orientation, race, religion, and membership of the Traveller community.

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