Office Manager

Job Description:

Provide an exceptional customer experience.

• Greet customers, vendors, and 3rd parties, and/or inform Ohmium hosts that their guests have arrived.
• Ensure adherence to Ohmium’s visitor policy.
• Facilitate office tours for current and prospective customers.
• Support customer meetings with catering and in-room set-up.

Promote a welcoming and productive employee workplace.

• Foster a sense of belonging in the office and help drive positive team culture.
• Plan and manage in-house or off-site events for employees (parties, celebrations and conferences).
• Stock the breakroom and office supply room, order meals and/or catering for the team.
• Coordinate office maintenance & repairs and manage office improvement projects.
• Assist with new employee onboarding, including coordination with IT department on workspace and device setup.
• Support Marketing organization with tasks and projects that impact Ohmium’s HQ.
• Support HR with administrative functions, greet prospective candidates, support Ohmium’s in-person interview and onboarding processes for local employees.

Ensure smooth operations of our headquarters.

• Be the primary point of contact for Ohmium’s property manager, as well as for facility vendors, including cleaning, catering, and security services, etc.
• Coordinate quick responses to disruptions in the office such as power outages or maintenance issues.
• Identify and evaluate office vendors for quality of service and cost-effectiveness. Set up new vendors for the office, establish payment terms and ensure timely payment of office invoices.
• Oversee shipping and receiving, including sorting, and distributing of packages and mail.
• Support upkeep and maintenance of company vehicle.
• Manage and track to the corporate HQ budget. Ensure timely and accurate submission of office expense reports.

Mandatory Skills:

• 3+ years of experience in office management or administrative roles.
• Strong organizational and time-management skills are essential to manage various tasks and priorities effectively.
• Excellent verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
• Excellent attention to detail.
• Strong problem-solving abilities to tackle challenges and find practical, cost-effective solutions.
• Adaptability to a fast-paced and ever-changing environment. Ability to collaborate and coordinate with a team in time zones across the globe.

This role is based out of Ohmium’s Newark, CA headquarters. Certain tasks and projects will involve Ohmium’s facilities in Fremont, CA.

Ohmium is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.