Office Manager

Our world is transforming, and PTC is leading the way. Our software brings the physical and digital worlds together, enabling companies to improve operations, create better products, and empower people in all aspects of their business. 

Our people make all the difference in our success. Today, we are a global team of nearly 7,000 and our main objective is to create opportunities for our team members to explore, learn, and grow – all while seeing their ideas come to life and celebrating the differences that make us who we are and the work we do possible.

Join PTC Vuforia's development team in Vienna, Austria, to contribute to the development of cutting-edge Computer Vision, Augmented Reality and Artificial Intelligence technology by supporting a team of engineers to maximize their time spent on technical challenges. The role is based in Vienna, Austria (#1 place in 2024 of the most livable cities in the "Global Liveability Index" ranking of the "Economist Intelligence Unit") and includes collaboration with remote teams in Europe, US and India. The successful candidate is self-motivated, adaptable and flexible with plenty of initiative. She or he is reliable, well-organized and used to 'hitting the ground running' while remaining calm, diplomatic, and focused under pressure.

This position combines office- and program management responsibilities supporting an international software development team. The successful candidate will work in the following areas:

Office Management

• Ensure professional state of office facilities (meeting rooms, conferencing equipment, kitchen, …),
• Coordinate between building landlord and PTC real-estate department on necessary local fixes, repair work, and office improvement projects,
• Stay in touch with welcome desk team for access, parking, and visitor handling,
• Be the information hub for local events and announcements relevant to the team,
• Manage procurement of office stationery and IT-items,
• Ensure compliance with local workplace- and safety regulations.

Event Management

• Facilitate recurring project and team meetings,
• Organize team events and workshops (e.g. team building, project planning workshop),
• Plan and organize corporate events (e.g. PTC Family Days, Holiday dinner, Social Wednesdays),
• Procure working lunches, snacks, beverages.

R&D Operations

• Track program expenses against R&D budgets,
• Manage inventory of local development and test hardware,
• Interface with global IT operations for on-site issues related to networking- and server hardware,
• Onboard new hires including allocating and assigning desk, prepare necessary supplies and tools,
• Prepare management reports and presentation material.

Finance and Procurement

• Review, scan, distribute, and track invoices, government documents,
• Coordinate with overseas offices, shipping company, and courier services for import & export activities,
• Manage local office expenses and office budget,
• Manage vendors and suppliers for office related procurement and deliveries.

Travel Support

• Coordinate travel reservations and billing through external travel agency,
• Prepare and submit expense reports,
• Support incoming guests and visitors.

Education: Bachelor’s degree or equivalent work experience.

Skills:

• Capable of handling complex issues and prioritizing multiple assignments,
• Previous exposure to multi-cultural environment,
• Proficient with Microsoft Office (Excel/Word/PowerPoint), Windows PC, and on-line apps,
• Versatile and able to learn new tools as required,
• Strong written and verbal communication skills in English and German,
• Flexibility to accommodate last minute changes and cancellations without difficulties, easily adjust to changing responsibilities and work under the pressure of short deadlines,
• Strong administrative skills with excellent attention to detail,
• Ability to manage travel, meetings and appointments over multiple time zones,
• Ability to plan own time and work with minimal intervention from management, but with good judgment as to when to seek guidance,
• Curious and energized to bring in new ideas for a better and fun workplace!

What we offer?

• Work in a world-class development team in a dynamic environment,
• A fascinating, flexible, and fun work environment,
• Corporate benefits (employee assistance program, summer Fridays, …),
• Open for full-time and part-time applications.

Life at PTC is about more than working with today’s most cutting-edge technologies to transform the physical world. It’s about showing up as you are and working alongside some of today’s most talented industry leaders to transform the world around you. 

If you share our passion for problem-solving through innovation, you’ll likely become just as passionate about the PTC experience as we are. Are you ready to explore your next career move with us?

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