Office Manager/ Executive Assistant

We are seeking a highly organised and efficient Office Manager / Executive Assistant to support our New York office and northern hemisphere executives. This role combines office management responsibilities with executive support duties to ensure smooth operations and maximize executive productivity.

About us

At Auros, we’re dedicated to empowering the digital asset ecosystem through unparalleled liquidity and market-making services. We’re one of the largest participants in the market, trading across 10+ global locations and having connectivity to over 50 venues.

What sets us apart, though, is our culture. We believe in hiring smart people and empowering them to do their best work. Our relentless focus on delivery drives us to continuously push boundaries and achieve exceptional results, all while offering abundant opportunities for personal and professional growth in the dynamic realm of digital assets.

The Opportunity

This role is far more than traditional administrative support - you are the critical operational backbone that will enable our northern hemisphere executives to drive Auros' global strategy and innovation. By meticulously managing their operational environment, anticipating their needs and supporting a smooth office experience, you directly contribute to the company's ability to execute at the highest level.

Key Responsibilities: The ideal candidate will be a self-starter who can anticipate needs and take initiative to ensure smooth operations across all areas of responsibility.

Office Management

• Oversee day-to-day operations of the New York office, ensuring a professional and well-maintained work environment
• Manage office supplies, equipment, and maintenance needs
• Coordinate with landlord, vendors and service providers for office-related matters
• Handle incoming and outgoing mail, including distribution and shipping
• Checking and paying bills
• Manage office lease agreements and related documentation
• Book travel and provide support with arrangements for company offsites

Executive Support

• Provide administrative support to Northern Hemisphere executives
• Manage complex schedules and calendars for multiple executives
• Book appointments and coordinate meetings, including preparation of agendas and materials
• Support with a range of administrative duties including taxation admin and basic accounting/reconciliations
• Manage adhoc requests as needed

Financial management

• Process accounts payable and manage invoices
• Assist with budget tracking and expense reporting
• Coordinate with the finance department to ensure timely payments and accurate record-keeping
• Manage basic accounts and reconciliations

Communication and Organisation

• Act as a primary point of contact for northern hemisphere operations and support
• Prepare reports and support materials as requested
• Prepare and distribute post-meeting correspondence and follow-up on action items

Qualifications

• Proven experience as an Office Manager, Executive Assistant, or similar role
• Excellent organisational and time management skills
• Strong communication abilities, both written and verbal
• Proficiency in Microsoft Office Suite and other relevant software
• Strong financial acumen with experience in payments and reconciliations
• Ability to maintain confidentiality and handle sensitive information with discretion

Personal Qualities

• Proactive problem-solver with a can-do attitude
• Detail-oriented with the ability to multitask effectively
• Adaptable and flexible in a fast-paced environment
• Professional demeanor with strong interpersonal skills

Your Success metrics

• Your success won't be measured by tasks completed but by how effectively you enable executive performance and create an environment where leaders can think, strategize, and execute without operational overhead

What we offer in return

• Fully remote work in an organisation sharing the future of finance
• Regular team-building activities and a vibrant company culture
• Continuous learning opportunities in a dynamic and fast-paced environment