Office Manager and Administrative Assistant

We are seeking a dynamic, versatile and proactive individual to join our team as an Office Manager and Administrative Assistant. This unique role is designed for someone who loves to wear multiple hats - from handling basic accounting tasks and administrative duties to spearheading recruiting efforts and fostering an exceptional company culture. If you thrive in a fast-paced, growth-oriented environment and are passionate about creating a positive workplace, we would love to hear from you! 

Job Title: Office Manager and Administrative Assistant

Location: Cottonwood Heights, Utah

Compensation:

● Base Salary: $55,000 per year
● Bonus: Up to $10,000 annually
● Benefits: 401(k) plan and comprehensive Healthcare

Key Responsibilities

● Office Administration & Operations:
○ Oversee daily office functions ensuring smooth operations and a welcoming environment
○ Manage purchasing and inventory of office supplies and equipment
○ Maintain and update company policies and procedures
○ Ensure office is organized for meetings, visits, etc.
○ Plan travel logistics for key personnel

● Accounting & Financial Support:
○ Handle basic bookkeeping tasks including accounts payable (AP) and customer billing
○ Work closely with the finance team to ensure timely and accurate financial processing
○ Manage Accounts Payable – pay invoices, etc.

● Human Resources & Recruiting:
○ Assist with recruiting processes including posting job ads, screening candidates, scheduling interviews and coordinating onboarding for new hires
○ Develop and implement strategies to enhance employee morale and company culture

● Event Planning & Culture Building:
○ Plan and coordinate company events, team-building activities and other initiatives that boost morale and promote a positive workplace
○ Serve as a key driver in fostering a collaborative, inclusive and dynamic company culture
○ Administer surveys to key stakeholders in the company

● General Administrative Support:
○ Provide broad support to senior management and various departments as needed
○ Act as the go-to person for solving day-to-day operational challenges—often “the wearer of all hats that no one else wants to wear”

Qualifications

● Proven experience in administrative support, office management or a similar role
● Basic accounting skills with familiarity in handling AP processes and customer billing
● Demonstrated experience in HR functions such as recruiting and onboarding is a plus
● Excellent organizational, multitasking, and problem-solving skills
● Strong interpersonal and communication skills with a customer-centric attitude
● Proficiency with standard office software (Microsoft Office, Google Workspace, etc.)
● Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities
● A passion for fostering a positive company culture and driving team engagement

What We Offer

● Competitive Salary & Bonus: Enjoy a base salary of $55,000 with a potential bonus of up to $10,000 annually
● Comprehensive Benefits: Access to a robust 401(k) plan and comprehensive Healthcare coverage
● Professional Growth: Be part of a company that values continuous improvement, teamwork and innovation
● Dynamic Environment: Play a critical role in shaping the administrative and cultural foundation of our growing organization