Office Coordinator

At Garner Foods, we believe in investing in our team. That's why we offer a comprehensive benefits package designed to support your personal and professional growth. From competitive pay potential and great work-life balances to excellent health coverage, time off and career development opportunities, we’re committed to helping you thrive both inside and outside of work. Join us and experience a workplace where your success is our priority.

About the Office Coordinator position

The purpose of an Office Coordinator is to ensure the smooth and efficient operation of an office by managing day-to-day administrative tasks, coordinating office activities, and providing support to staff, clients, and visitors. This role serves as a central point of contact within the office, helping to maintain an organized, functional, and welcoming environment. The Office Coordinator helps assist in tasks such as scheduling, communication, office management, and ensuring that all office systems and procedures are running effectively to support the overall productivity and success of the organization.

Office Coordinator responsibilities are:

• Greet and welcome guests, vendors, and visitors, providing appropriate access to office space.
• Record and manage visitor license plates and parking requests/issues in the SMARTPARK system.
• Answer the main switchboard, route calls, take messages, and monitor the general office number mailbox.
• Monitor security cameras and ensure the office space is ready for opening/closing each day.
• Keep the office tidy, presentable, and ensure all elements are functioning throughout the day.
• Schedule and log maintenance services, notifying staff of any disruptions to office workflow.
• Coordinate maintenance requests and repairs with in-house teams and outside vendors.
• Collect, sort, and distribute mail/packages, including local delivery to the Manufacturing and Distribution Center at least twice weekly.
• Process outgoing mail and manage stamp machine operations, supplies, and funding.
• Inventory, purchase, and restock employee break room snacks and beverages, reconciling the IOU box monthly.
• Monitor consumer incidents, assign to appropriate departments, and manage donations product inventory.
• Assist the Executive Assistant with benevolence activities, corporate events, and other light office tasks as needed.

Office Coordinator requirements are:

• High School diploma or equivalent.
• Prior Receptionist, Front Office Representative, Office Coordinator, or similar experience preferred.
• Proficient with Microsoft Office Suite or related software
• Professional attitude, appearance, and exceptional customer service focus
• Strong written, verbal communication, and organizational skills with keen attention to detail
• Resourceful, adaptable, and proactive problem-solver with excellent multi-tasking and time-management abilities
• Dependability and consistency in attendance, performance, and discretion, maintaining a high degree of confidentiality.
• Ability to be respectful, approachable and team oriented while building strong working relationships within a positive work environment.
• Reliable transportation is required for work-related travel (mileage reimbursed).

TW Garner Food Company is a federal contractor and an Equal Opportunity Employer. To the extent applicable, this contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-300.5(a), and 61-300.10. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. The requirements listed below are representative of the knowledge, skill, and or ability required.

Reasonable accommodations may be made to enable qualified veterans and individuals with disabilities to perform the essential functions of this position.