Office Assistant

Company Description

Informa Markets, a division within Informa, creates global platforms for industries. We organize over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed annual events where buyers and sellers build relationships, see and show products and do business.

We also provide year-round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets.

Job Description

As an Office Assistant, you will play a crucial role in supporting our events teams, handling various administrative tasks, and ensuring smooth operations in our fast-paced environment. This position requires excellent organizational skills, the ability to multitask, and a calm demeanor under pressure. You will primarily work in the office but will travel to events to assist with operations and client support. Overtime is required during these events.

Key Responsibilities

• Perform data entry tasks with high accuracy and efficiency
• Provide exceptional customer service to clients, vendors, and team members
• Assist in event coordination activities
• Manage and organize office supplies and equipment
• Handle phone calls, emails, and correspondence professionally
• Support team members with various administrative tasks
• Maintain organized filing systems, both digital and physical
• Help on-site at events in Fort Lauderdale, Miami, and Palm Beach

Qualifications

• 2-3 years of job experience in office administration or related field
• Ability to communicate clearly and multi-task
• Customer Service mindset seeking to assist office staff
• Experience with Microsoft Word, Outlook, Excel, Adobe, and Salesforce
• Reliable transportation to and from event locations across Florida
• Fluent in English and Spanish preferred

Additional Information

The pay for this position is $18-$19/hr based on experience

Why work at Informa 

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here’s some of what you can expect when you join us. But don’t just take our word for it – see what our colleagues have to say at LifeAt.Informa.com
Our benefits include: 

• Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive, and we support a range of working patterns
• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks 
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
• Time out: 15 days PTO rising to 20 after three years and 25 after six years, plus 10 national holidays, a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year 
• Competitive benefits, including a 401k match, health, vision and dental insurance, parental leave and an ESPP offering company shares at a minimum 15% discount 
• Strong wellbeing support through EAP assistance, mental health first aiders, free access to a wellness app and more
• Recognition for great work, with global awards and kudos programs 
• As an international company, the chance to collaborate with teams around the world

We’re not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application. 

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information

See how Informa handles your personal data when you apply for a job here.

This post will expire on 4/11/2025