Berklee College of Music

Office Assistant

Posted 4 Days Ago

Be an Early Applicant

Boston, MA

Mid level

Edtech • Music

The Role

The Office Assistant will support the Voice Department with administrative tasks, assist faculty and staff, and help manage departmental events. Responsibilities include tracking faculty absences, maintaining schedules, providing student assistance, and managing the department's social media presence.

Summary Generated by Built In

Job Description:

The Office Assistant is responsible for working with the voice faculty and staff in
organizing and executing tasks related to:
● supporting faculty, staff, and students needs on Saturdays and weekday evenings
● tracking faculty absences and associated substitute teaching needs
● assisting with day-to-day departmental operations and duties

ESSENTIAL FUNCTIONS/PRIMARY DUTIES AND RESPONSIBILITIES:

Weekday evenings and Saturdays:

Provide administrative, and reception support for the Voice Department.
Assist with preparations for and implementation of registration and preregistration routines.
Assist with the implementation of Voice Department events and manage applications and organization of Voice Department concerts.
Setup, operate, and breakdown all audio and visual equipment for labs as per department needs.
Administer faculty absence program including tracking absences and administering substitute teacher process
Help the Academic Assistant to the Chair maintain teacher schedules, student proficiency records, and other departmental documents and resources in FileMaker and on the Berklee portal.
Maintain Department rooms by stocking with supplies, submitting maintenance requests, and resetting equipment, chairs, stands to ensure accessibility.
Provide students assistance with audition information, sign ups and deadlines and post class cancellation notices and other department notices.
Facilitate faculty access to teaching spaces.
Video record and photograph visiting artist vocal clinics and special events.
Assist with maintenance and update the Voice Department’s social media posts.

MINIMUM JOB QUALIFICATIONS:

2 - 4 years of office administrative experience
Experience in customer service is important, especially in working with students, faculty, and staff.
A strong knowledge of vocal music is an asset. Familiarity with and/or willingness to learn about
Voice Department operations, lesson requirements and general advising.

REQUIRED COMPUTER SKILLS:

Microsoft Word and other MS applications, WordPress, and preferably other College systems such as Colleague, as well as social media platforms i.e., Facebook, Instagram.

SKILLS AND ABILITIES REQUIRED:

Strong writing skills (grammar, spelling, editing) evaluating written materials for editing, interest in organizing, working in a collaborative environment.
Skills in problem solving.
Demonstrated track record of dependability and initiative, especially on special projects

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.

Diversity, Equity, Inclusion & Equal Employment Opportunity at Berklee:

We support an inclusive workplace where everyone excels based on personal merit, qualifications, experience, ability, and job performance. Berklee affirms that inequality is detrimental to our faculty, staff, students, and the communities we serve. Our goal is to make lasting change through our actions. Berklee is committed to providing fair and equitable consideration of all employees and applicants without regard to race, color, religion, ancestry, age, national origin, place of birth, gender, sexual orientation, gender identity or expression, disability, genetic information, or status as a member of the armed forces or veteran of the armed forces, or any other category protected by federal, state, or local law.

As part of this commitment, Berklee will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact the Human Resources Team at [email protected] or call 617-747-2375.

Berklee is committed to increasing the diversity of our institution, community, and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.

*Currently enrolled Berklee students are not permitted to apply for staff or faculty positions.*

Employee Type:Staff