Office Assistant

We’re Aliz – a Google Cloud Partner driven by a love for solving the complex with tech that’s ahead of the curve. 🚀 

We’re looking for a part-time (20 hours/week) Office Assistant to join our team. In this role, you will play a vital part in ensuring the smooth daily operation of our beloved, dog-friendly Budapest office by handling administrative tasks, supporting our colleagues, and maintaining a professional and welcoming environment.

You can expect a variety of meaningful tasks, room for growth as you’ll have extensive responsibility and friendly and supportive coworkers. This position is perfect for someone who thrives in a dynamic workplace and enjoys contributing to team success so if that’s you, look no further. 🌟

Responsibilities
You’ll Be

• ensuring the smooth operation of the office by:
  • ordering and procuring office supplies,
  • managing potential maintenance issues.
• keeping the office environment organized by:
  • cleaning the coffee machines,
  • watering the flowers.
• doing administration and tracking of office-related processes, including:
  • keeping track of company SIM cards and phone numbers,
  • administrating office access card handout/change/loss, etc.
• communicating continuously with service providers, for example:
  • company fleet provider,
  • coffee supplier,
  • package couriers.
• continuously improving our processes and office environment through smaller/bigger projects.
• handling incoming and outgoing invoices, filing, and postal tasks.
• occasionally provide administrative support for HR processes and assist in organizing company events.

We’re looking for

• ownership and proactive mindset with attention to maintaining orderliness in the work environment.
• independence, reliability, and strong problem-solving skills.
• willingness to work from the office for 80% of your working time.
• a drive to continuously improve your own processes.
• dedication to keeping things organized.
• fast, accurate, and precise work execution.
• high-level collaboration skills.
• excellent verbal and written communication skills, as well as organizational abilities.
• resilience and the ability to handle stress effectively.
• capability to prioritize and manage parallel long-term tasks alongside rapidly changing daily ad hoc responsibilities.
• fluency in Hungarian and at least intermediate-level proficiency in English.

We offer you

• Cafeteria (SZÉP Card or cash), and private health insurance.
• the opportunity to maintain a healthy work-life balance with financial initiatives to support physical and mental health and green commuting, including support for remote work, commuting, and eye glasses.
• hardware (phone and laptop) for daily work.
• continuous training and learning opportunities with yearly allocated learning hours from working time, including language learning (English and German). 
• social activities for everyone (team building events, company breakfasts, Christmas, Halloween, and VR parties, sport events, professional meetups, darts tournaments, biweekly company-wide knowledge sharing sessions).
• last but not least, a great community and an international environment. :)