Office Administrator

Pay Range: $18.50 - $24.00

Summary:
Reporting to the General Manager, the Office Administrator is responsible for providing administrative support to the Retail Management team, maintaining the administration to the team, coordinating activities or events. This position is often involved with sensitive information that must remain confidential.
 
Responsibilities:

• Assures all sensitive information is held in the strictest of confidence. 
• Provides administrative support to the Retail Management team including scheduling meetings, maintaining schedules, processing expenses, correspondence, etc;
• Maintains appropriate inventory levels of office supplies for the location working with various suppliers and vendors.  Ensures office equipment is in good working order and work with supplier to resolve any issues;
• Assists with department and storewide planning, preparation, and execution of meetings, projects, and events;
• Maintains effective day-to-day contact with employees and management by answering employee questions and serving as an information resource to employees regarding policies, benefits, and all other applicable programs;
• Assists in employment screening, including: criminal background checks, pre-screens, reference checks, etc. on request and where appropriate;
• Assist with creating and preparing various reports and spreadsheets;

• Support visual merchandising for assigned areas including fixture replacement, updating signage, updating end caps, floor moves, mannequin dressing, and prep and setup of merchandise for ads
• Perform resets for assigned departments when required
• Assist with merchandise purges when assigned

• Reconcile cash registers using daily register totals to ensure accuracy in preparation for deposit
• Balance house accounts, discounts, gift certificates and sales tax
• Prepare cash register bags for daily operation
• Conduct physical counts of all registers on a daily basis
• Prepare bank deposits, reconciling sales and vault totals, making adjustment entries as necessary
• Place order for monies needed to operate the retail store

• Help create in-store product signage for all retail departments, including ads and all special events by following the retail signage specifications and guidelines.
• Conduct signage audits of the sales floor departments and take action to fix any deficiencies.
• Assist customers in finding merchandise and making buying decisions when working on the Sales floor during store open hours
• Assist in other areas of the store as business needs dictates.

 
Qualifications:

• 2-4 years’ experience in an administrative role supporting a senior management team;
• Solid clerical knowledge or 1 year of accounting experience is preferred
• Previous experience working within a retail environment is considered an asset;
• Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
• Highly resourceful team-player, with the ability to also be extremely effective independently;
• Ability to maintain confidentially with tact and discretion;
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, internal and external business contacts;
• Strong communication skills;
• Proficient in MS Office, including Outlook, Word and Excel;

Cabela's