Office Assistant II

We're looking for an enthusiastic and organized Office Assistant to join our team. As the first point of contact for RXO, you'll play a vital role in ensuring a smooth and positive experience for everyone who walks through our doors. You'll wear many hats, handling a variety of administrative tasks while keeping the office running efficiently. 

SCHEDULE:

• 24 hours/week
• Tuesday - Thursday
• Potential for full-time conversion

DAILY TASKS & RESPONSIBILITIES:

• Greet and direct clients, visitors, and vendors.
• Manage incoming mail, packages, and office supply inventory.
• Oversee office common areas, including kitchens, coffee stations, and conference rooms.
• Coordinate conference room setups, catering, and corporate events as needed.
• Maintain and distribute employee badges.
• Submit and track work orders with building management (e.g., HVAC, plumbing, janitorial).
• Register visitors and maintain floor plans.
• Facilitate internal office moves and new hire desk setups in coordination with IT.
• Communicate office updates (e.g., social activities, fire drills, maintenance).
• Liaise with vendors for signage, repairs, AV, and facility maintenance.
• Serve as the primary contact for building-related issues and quarterly meetings.
• Lead the Employee Engagement Committee and support special projects as needed.
• Ensure overall facility cleanliness and maintenance.

ESSENTIAL SKILLS, CHARACTERISTICS, & EXPERIENCE:

• Friendly, outgoing personality with a positive and enthusiastic attitude 

• Strong organizational skills and a keen eye for detail 

• Excellent communication (written and verbal) and interpersonal skills 

• Professional phone etiquette 

• Proficiency in MS Office Suite (Word, Excel, Outlook) 

• Ability to prioritize tasks, multi-task effectively, and adapt to changing priorities 

• Ability to work independently and take initiative 

VALUED SKILLS, CHARACTERISTICS, & EXPERIENCE:

• 5 years of administrative or general office experience preferred

• Prior event planning experience preferred 

Coyote, an RXO Company, will not consider candidates from Illinois, Colorado, Washington, Nevada, New York, Connecticut, Maryland, Rhode Island, or California for this opening. Due to Pay Transparency laws, candidates from these states must apply in-state to ensure compliance.

Do Well, Be Well

• Retirement 401(k) featuring employer match 
• Industry-leading mental and physical health resources
• Complimentary membership to Peloton
• Access to LinkedIn Learning for continuous skill enhancement 
• 14 employee-led Employee Resource Groups
• Paid time off benefits

Important Notice to US Applicants:

Coyote is an at-will employer. We are an Equal Opportunity Employer. Please view Equal Opportunity Posters provided by the OFCCP.