Office Administrator

Join the Global Facilities team at Mimecast as Office Administrator and play a key role in keeping our Lexington office running smoothly and efficiently. As the first point of contact for Mimecasters and visitors, your outstanding communication skills, proactive attitude, and enthusiasm will make a lasting impact.

This role is full-time onsite and offers the chance to contribute to regional administration while collaborating with teams across the organization.

What You’ll Do

• Be the first point of contact for Mimecasters and visitors, managing communications and ensuring visitor protocols are followed.
• Support daily office operations, including maintenance, budgeting, event planning, and occupational health and safety compliance.
• Collaborate with HR, Talent Acquisition, and other departments to assist with onboarding, offboarding, and office resource planning.
• Manage facilities requests through Zendesk tickets, including maintenance, desk assignments, and event setups.
• Oversee office supplies, consumables, and catering for meetings and events.
• Coordinate with building management, vendors, and housekeeping to maintain a clean, safe, and welcoming environment.
• Manage meeting room calendars, post and courier services, and purchasing processes while adhering to company policies.
• Assist with IT-related needs, such as staff access passes and contractor coordination.
• Participate in company events and cross-functional initiatives like CSR, Wellness, and Volunteer programs.

What You’ll Have

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Exceptional organizational skills with strong attention to detail and multitasking abilities.
• Excellent written and verbal communication skills, including grammar and proofreading.
• A proactive, flexible approach to problem-solving and working independently.
• Strong interpersonal skills with a positive attitude and team-oriented mindset.
• A customer-focused perspective and a desire to innovate and contribute to shared success.

What We Offer

• A dynamic, collaborative work environment where your contributions make a real impact.
• Opportunities to engage with teams across the organization and enhance the employee experience.
• A supportive culture that values initiative, creativity, and personal growth.
• The chance to work in a global organization that celebrates teamwork and innovation.

Bring your energy, expertise, and passion for creating an exceptional workplace to Mimecast!

#LI-Onsite #LI-MS1

DEI Statement

Cybersecurity is a community effort. That’s why we’re committed to building an inclusive, diverse community that celebrates and welcomes everyone – unless they’re a cybercriminal, of course.

We’re proud to be an Equal Opportunity and Affirmative Action Employer, and we’d encourage you to join us whatever your background. We particularly welcome applicants from traditionally underrepresented groups.

We consider everyone equally: your race, age, religion, sexual orientation, gender identity, ability, marital status, nationality, or any other protected characteristic won’t affect your application.

If you require any adjustments or accommodations due to a disability, or any other reason that may help you in your interview process, please let us know by emailing [email protected].

Due to certain obligations to our customers, an offer of employment will be subject to your successful completion of applicable background checks, conducted in accordance with local law.