Office Administrator

About us:

At HUB International, we are a team of entrepreneurs. We believe in empowering our clients, and we do so by protecting businesses and individuals in our local communities. We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in both technology and industry expertise, but we still maintain the local flavor of our offices. Our structure enables our teams to maintain their own unique, regional culture.

Our team is growing, and we are looking for an Office Administrator who is passionate about working with our team and being the “go to person” in our office. As the Office Administrator, you are also responsible for providing support to our entire team and being the “face” of our office.

In this role, you will:

• Manage Reception desk/answer phones and direct calls.
• Manage all office administration tasks, including general office and business supply orders, equipment maintenance, maintenance of files and overseeing general office appearance and repair issues.
• Manage incoming and outgoing mail/correspondence on a daily basis.
• Support service staff with printing/preparing client deliverables (e.g. BAGs, proposals).
• Support hiring managers with new hire onboarding and processing; train associates on phone and other office systems and programs; order business cards; prepare work space.
• Coordinate information technology in conference rooms; i.e. video conferencing systems.
• Manage conference room scheduling.
• Oversee all furniture/facilities/building related issues.
• Interface with external parties/vendors for work or events in our suite.
• Oversee the general cleanliness, good order, and professional appearance/impressions for the office.
• Ensure the common areas (kitchen, conference rooms, front area) are clean, working, and properly scheduled.
• Transaction management of off-site office files to retrieve/destroy as needed/required.
• Provide back-up assistance to office and company staff as needed

What you offer us:

• High school diploma or equivalent.
• Experience operating multi-line phone required.
• Must be a master at multi-tasking, with superior prioritization skills and be flexible with changing business needs in a fast paced, team environment.
• Must be tech savvy and able to demonstrate strong computer skills and above average comfort level in windows and web-based environments. 
• Strong communication skills, verbal and written.
• Must be comfortable working independently, taking initiative in daily responsibilities and taking ownership of tasks.
• Intermediate to advanced knowledge of Microsoft Outlook, Word, Excel PowerPoint as well as web and social media usage.
• Creative problem solving skills.
• Ability to interact successfully with both internal and external customers at all levels.

What we offer you:

• A rewarding job that helps local businesses in the community
• Medical/dental/vision/life insurance, 401k matching program, Health Savings Account funding, and voluntary insurance options
• Generous time-off policies (2 weeks of vacation + Personal/Sick/Floating Holidays)
• A work/life balance because that’s important for all of us
• Learn from the expertise of your coworkers 
• Growth- HUB is growing, and so can your career
• Be part of a motivated team

Join a Winning Team at HUB International

When you join the team at HUB International, you become part of the 5th largest global insurance broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. Becoming a part of HUB means that you thrive in an entrepreneurial and fast paced team environment supported by over 18,000 professionals in 540 offices across North America. You will be able to actively contribute to our track record of year over year growth fueled by innovative new products and services, mergers and acquisitions, and a great team of people. As part of our talent engine, you will exemplify our strong core values which drive our unique corporate culture. HUB’s entrepreneurial spirit is evident in our people, products and philanthropic initiatives and we are passionate about our talent!

This position pays $21.50-22.75/hour, depending on experience.

Department Office Administration & Clerical

Required Experience: 1-2 years of relevant experienceRequired Travel: No Travel Required

Required Education: High school or equivalent

HUB International Limited is an equal opportunity and affirmative action employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. The EEO is the Law poster and its supplement is available here at http://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm .

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