Meeting Planner

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

Ready to explore a career path? Start your journey.

This position will play an integral role within a new Strategic Meetings Pharma client Congress & Events Team. 

What You´ll Do on a Typical Day:

• Client point of contact for venue sourcing, negotiating, and contracting 
• Provides destination consultation and analysis. 
• Responsible for site selection, venue sourcing and contract negotiations  
• Facilitates contract and approval process. 
• Provides event-level reporting. 
• Client point of contact for event planning logistics.
• Responsible for coordination of event planning from post contract execution to final billing, while providing unparalleled levels of customer service on all program components. 
• Responsible for all meeting logistics, including budget/cost savings management & reporting, compliance tracking, hotel logistics, food & beverage, audio visual, attendee management. 
• Manage program budgets prior to and during event.
• Data entry of spend information.
• Project Management and coordination of contracted event level third-parties. 
• Conduct site inspections and on-site program execution as required.
• Support the Operations Team Leader and/or Operations Manager to identify and maximize opportunities to enhance account success.
• As a Senior Meeting Planner, act as subject matter expert (SME) for the team members to ensure consistency and training for all, using best practice approach, experience & knowledge.
• May require travel to destinations worldwide, in support of client site inspections and/or program operations.

What We´re Looking For:

• Self-confidence and self-driven, positive attitude. Ability to navigate in changing environment.
• Experienced congress/event meeting planner preferably with Pharmaceutical Congress & Meetings Team - MINIMUM 5 YEARS
• Excellent project management skills and able to handle several different events at any one time. Must be flexible and able to work under certain pressure.
• In-depth knowledge and experience of working within Pharmaceutical industry – Brand Team, therapy areas, regulatory restrictions.
• Knowledge and experience of working with Pharmaceutical Congress Housing Bureaus understanding the nuances around the point system depending on company ranking, sponsorship levels etc.
• Strong ability to interact with clients at a meeting level & key contact level when needed.
• Strong financial acumen including use of excel, production of complex budgets etc.
• Previous knowledge and experience of Cvent would be useful.
• Excellent oral and written communication skills and presentation is crucial.
• Ability to deal and communicate effectively with all stakeholders including customers (KOLs, HCPs, Speakers) at all levels with confidence and credibility.
• Demonstrated ability to analyse situations, negotiate and make decisions in a fast-paced environment.
• Recognizes systems/root causes and identifies alternative solutions through analytical approaches.

Location

Spain

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and more.

• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.

• Develop the skills you want when the time is right for you, with global tuition assistance, access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.

• We strive to champion Diversity, Equity, and Inclusion in every aspect of our business at GBT. You can connect with colleagues through our global Inclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.

• Wellbeing resources to support mental and emotional health for you and your immediate family.

• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

Furthermore, we are committed to providing reasonable accommodation to qualified individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the hiring process. For details regarding how we protect your data, please consult GBT Recruitment Privacy Statement.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box;" please apply anyway. You may be exactly the person we’re looking for!