Meeting and Event Planner

At Cox, we aim to create memorable experiences that inspire and connect people. We are looking for a Meeting and Event Planner who can bring that vision to life.
In this high-profile role, you'll work with many people across the company, including senior leaders and top clients, and manage all aspects of event planning from start to finish.
Ready to take your event planning skills to the next level? Let's talk!
What's in It for You?
Here's a sneak peek at the benefits you could experience as a Cox employee:

• A competitive salary and top-notch bonus/incentive plans.
• Exceptional work-life balance, flexible time-off policies and accommodating work schedules.
• Comprehensive healthcare, with multiple options for individuals and families.
• Generous 401(k) retirement plans with company match.
• Professional development and continuing education opportunities.
• Inclusive parental leave policies, plus comprehensive fertility coverage and adoption assistance.
• Extra perks like pet insurance, employee discounts and much more.

Check out all our benefits.
What You'll Do
In a nutshell, you will help us plan and execute events, meetings and conferences that will spark moments of genuine connection. You will:

• Oversee all elements of meeting planning, including choosing venues, negotiating with vendors, registering attendees, preparing detailed documents for events and reporting on outcomes.
• Work on multiple conferences and events simultaneously.
• For hybrid events, travel to the event location and work with the executive event producer to check the venue's technology capabilities and deliver the virtual extension of the in-person event.
• Prepare cost estimates for budget approval.
• Develop and maintain professional relationships with meeting hosts.
• Maintain professional rapport with vendors to negotiate optimal savings and benefits for events.
• Collaborate with venues and internal business partners to ensure the appropriate meeting space and/or breakout rooms, meeting set-up, food and beverage, audio visual and other needs are arranged.
• Oversee meeting preparation, including ordering supplies and packing/shipping of event materials.
• Work consistently in event software (Cvent) to capture all event details, including cost estimates and monthly metric reports.
• Create and analyze online evaluations and prepare post-event reports.
• Arrange ground transportation and departure cards, amenities/gifts for groups and on-site planning as required.

Who You Are
You have your finger on the pulse of the events and meetings industry and know how to leverage your experience and skills to stay ahead of the curve in this space. Here's more on what you bring to the table:
Minimum:

• Bachelor's degree in related discipline and 4 years of corporate meeting experience. The right candidate could also have a different combination, such as a master's degree and 2 years' experience; a Ph.D. and up to 1 year of experience; or 8 years' experience in a related field.
• Experience producing high-quality work in a deadline-driven environment.
• Proven experience executing in high-energy, high-change culture.
• Experience using Cvent online registration system.
• Excellent written and verbal communication skills.
• The ability to identify and adjust processes to improve results.
• Experienced at negotiating and building partnerships with vendors.
• Exceptional client service, time management, interpersonal and organizational skills.
• Travel: 25%

Preferred:

• Degree in hospitality or related field.
• Certified Meeting Professional (CMP) status.

Let's create memorable experiences together. Join the Cox family of businesses and make your mark today!
USD 72,200.00 - 108,200.00 per year
Compensation:
Compensation includes a base salary of $72,200.00 - $108,200.00. The base salary may vary within the anticipated base pay range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include an incentive program.
Benefits:
The Company offers eligible employees the flexibility to take as much vacation with pay as they deem consistent with their duties, the company's needs, and its obligations; seven paid holidays throughout the calendar year; and up to 160 hours of paid wellness annually for their own wellness or that of family members. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.
About Cox
Cox empowers employees to build a better future and has been doing so for over 120 years. With exciting investments and innovations across transportation, communications, cleantech and healthcare, our family of businesses - which includes Cox Automotive and Cox Communications - is forging a better future for us all. Ready to make your mark? Join us today!
Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page .
Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual's age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.
Statement to ALL Third-Party Agencies and Similar Organizations: Cox accepts resumes only from agencies with which we formally engage their services. Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.