Marketing Events Specialist

• Coordinate logistics and deliverables for trade shows including booking both booth and meeting space, registering personnel, managing housing, managing shipment of exhibition assets to and from events. 

• Work closely with internal and external event planning committees and client groups to define event goals, objectives, and specific implementation plans that promote the organizations brand. 

• Work with vendors, e.g. Adtran's booth vendor, show vendors, etc. to ensure timely, cost-effective execution. Negotiate agreements with outside providers and subcontractors to ensure lowest cost and highest quality of service. 

• Assist in creation and delivery of pre- and post-show communications, both internal and external. 

• Source venues, recommend and engage catering, acquire supporting technology, and coordinate development of materials to execute a quality event. 

• Coordinate the shipping and receiving of event booth(s), display units, collateral, and promotional items in highly time-sensitive and deadline driven situations.

• Travel and support events on-site as needed.

• Work closely with the global marketing team to execute campaigns for virtual and in-person events.

• Supervise, direct, and coordinate the activities of subcontractors, and vendors as required to successfully execute all aspects of the event on the scheduled delivery day. 

• Maintain event-related expenses while being budget-conscious and submit invoices for payment in a timely manner.

• Drive engagement and customer satisfaction by providing consistently great customer experiences at Adtran’s events regardless of the type of event.

• Drive improvement and optimization in overall event management processes and execution according to the overall marketing strategy and marketing departmental goals.

• Work with creative staff to make sure materials reach publication and are available prior to event.

• Other projects and assignments may result and be assigned to accommodate the changing needs of the department and the Company. 

Qualifications Basic Qualifications 

• Bachelor's Degree in Business Administration, Marketing or a related field is highly preferred. 

• 2-5 years' previous experience in Event Management or a related field is required. Proficiency in Microsoft Office: PowerPoint, Excel, and Word is required. 

• Some travel is expected in this position. 

• Basic knowledge of B2B marketing and marketing communication. 

• Highly organized and able to multi-task under time constraints. 

• Must be able to lift up to 25 pounds and handle equipment weighing up to 60 pounds. 

Preferred Qualifications (Optional) 

• Knowledge of CVENT Event Management system preferred.