Marketing Events Coordinator

Marketing Events Coordinator 

Are you a logistics expert who enjoys creating impactful events? Join our Marketing team and put your event execution skills to work delivering standout experiences for clients and employees. Working directly with our Head of Marketing, you'll help shape how we connect with clients and employees while elevating our reputation in the industry through professionally executed events.

The Role

As our Marketing Events Coordinator, you'll lead the logistics and execution for our diverse portfolio of events, from industry summits to recognition ceremonies. Working with our Marketing team, you'll transform creative ideas into well-executed events that support our business goals. 

What You'll Do

• Manage end-to-end event logistics for all internal and external events.
• Lead onsite event execution, ensuring smooth operations and positive attendee experiences
• Build and maintain vendor relationships to bring events to life, from venue selection to day-of production
• Create and track event timelines and budgets
• Improve processes through post-event analysis and best practice development
• Domestic travel for event execution (approximately 10-15 events annually, mostly same-day)
• Occasional evening and weekend availability for events

What You'll Need

• Proven track record in event logistics and onsite management
• Strong project management skills and attention to detail
• Experience managing multiple events while maintaining quality
• Ability to prioritize and adapt to changing needs
• Solid vendor management and negotiation abilities
• Skills in building effective cross-team relationships
• Budget management experience

The Day-to-Day

You'll work in a fast-paced environment where each day brings new challenges – and opportunities! A typical day might include:

• Managing vendor communications for upcoming events
• Updating project timelines and budgets in Asana
• Coordinating with Marketing team on event materials and deadlines
• Creating detailed run-of-show documents
• Leading pre-event planning meetings
• Problem-solving last-minute event adjustments

Your Impact

Events are a key part of our marketing strategy and brand presence. In this role, you'll be supporting the company's growth by creating standout experiences that showcase our expertise, strengthen client relationships, and build our market presence.

Who You'll Work With

• Report to: Head of Marketing
• Collaborate with: Marketing Coordinators, Design Team, and Practice Leaders

Ready to create impactful events? Join our team and help build experiences that matter.

About Cottingham & Butler:

At Cottingham & Butler, we sell a promise to help our clients through life’s toughest moments. To deliver on that promise, we aim to hire, train, and grow the best professionals in the industry. We look for people with an insatiable desire to succeed, are committed to growing, and thrive on challenges. Our culture is guided by the theme of “better every day” constantly pushing ourselves to be better than yesterday – that’s who we are and what we believe in.

As an organization, we are tremendously optimistic about the future and have incredibly high expectations for our people and our performance. Our ability to grow as a company, fuels investments in new resources to better serve our clients and provide the amazing career opportunities our employees want and deserve. This is why we are a growth company and why we are committed to being better every day. 

Want to learn more? Follow us on www.CottinghamButler.com | LinkedIn | Facebook