Logistic Administrator

Logistics Administrator – Helsingborg (with weekly presence in Malmö)
Contract Role

Are you a hands-on logistics professional with a passion for optimizing processes and keeping operations running smoothly? We’re looking for a Logistics Administrator to join our growing team—someone who’s equally comfortable rolling up their sleeves and diving into the details as they are analyzing logistics workflows and driving improvements.

This is a key operational role where you’ll be at the heart of our supply chain—managing 3PL and transport partners, coordinating stock and shipments, and working cross-functionally with internal stakeholders. You’ll be based in Helsingborg, with one day per week onsite in Malmö alongside the wider logistics team.

What you’ll be doing:

Warehouse & 3PL Coordination

• Daily communication and coordination with 3PL partners (Bring, Alsetex)
• Oversee B2B, B2C, and DIY installation logistics
• Monitor warehouse orders and ensure timely reporting and resolution of discrepancies
• Maintain daily inventory accuracy and align with Oracle data
• Manage warehouse claims, stock adjustments, and perform regular cycle counts
• Contribute to continuous improvements in 3PL processes and documentation

Outbound Transport & Shipping

• Coordinate outbound transport from Bring and Alsetex
• Ensure shipments are delivered on time and escalate issues as needed
• Book and monitor transportation across the Nordics, including manual shipments and cost tracking
• Handle transport-related claims and improve communication with transporters

Stock Replenishment & Kit Coordination

• Monitor and replenish stock at Bring (Norway) and PostNord warehouses
• Oversee weekly kit production and coordinate BOM component availability
• Ensure timely reporting and action from 3PL partners on kit production

Purchasing & Packaging

• Create POs and monitor deliveries of packaging and specialty items
• Source new packaging and contribute to product-specific procurement

Returns, RMA, & Quality Control

• Register and track RMAs (e.g. with suppliers like ASSA)
• Support IQC (incoming quality control) and reverse logistics processes
• Handle scrap, repairs, and replenishment with internal coordination

Other Key Responsibilities

• Occasional manual transport bookings
• Pre-system installations and support for DIY processes
• Act as a single point of contact (SPOC) in cross-functional logistics matters

What we’re looking for:

• Proven experience in logistics, supply chain, or warehouse coordination
• Strong attention to detail and a structured approach to work
• A proactive, hands-on mindset with high motivation
• Confident working independently in a fast-paced, international environment
• A true team player with a humble and collaborative attitude
• Comfortable using systems like Oracle and MS Office; familiarity with MRP planning is a plus
• Fluency in Swedish (spoken and written) is required for this role

This is a 1-year contract position to cover maternity leave, offering a fantastic opportunity to step into a dynamic and impactful role in a fast-paced international environment.

If you’re looking for a meaningful challenge and the chance to grow with a supportive team—apply now and bring your logistics skills to life.