Legal Operations Specialist

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Your role at Clorox:

The Clorox Company is seeking an outstanding Legal Operations Specialist to join its Legal team, serving as the backbone of our Legal Operations function. This position reports to Director, Legal – Commercial Transactions and Legal Operations.
In this crucial operational role, you will be responsible for managing all aspects of our e-billing process, including setting up new matters in Brightflag, our matter management system. This includes working closely with our attorneys and outside counsel to make sure invoices meet our outside counsel billing guidelines, are timely paid, and trouble-shooting invoicing issues across Brightflag, Coupa, SAP and iDMS.
You will work closely with our Finance department on a variety of matters, including accruals, accounting controls, and budgeting. You will play a central role in helping to develop, track, and report on the Legal budget.
You will be the primary Legal point of contact for a variety of stakeholders, including our attorneys and paralegals who have billing or operational questions, our Finance department, and our outside counsel and other service providers as it relates to the logistics of doing business together.
Finally, you will be the point person for operational efficiency within the department. This includes managing the processes, practices, subscriptions, and software tools we currently have, analyzing what is working well and what requires improvement, and bringing new ideas to the table for ways to increase productivity and stay organized.

In this role, you will:

• E-Billing Management (50%): Oversee Brightflag, our e-billing system. Collaborate with internal stakeholders and external vendors to resolve billing issues. Monitor and report on e-billing metrics and performance.

• Legal Department Finance Operations (30%): Review and reconcile Brightflag invoices against payments made in SAP. Process invoices received through other systems, including Coupa. Identify discrepancies and work with Finance to resolve billing issues. Manage our quarter and year-end accruals process. Perform accounting controls for Finance as requested.

• Outside Counsel Management (10%): Manage outside counsel onboarding, billing, performance evaluation, and fee arrangements. Ensure compliance with company policies and guidelines for outside counsel engagement. Track and analyze outside counsel spend and provide insights to optimize costs.

• Operational Support (10%): Regular reporting to Legal leadership on the operational performance of the department. Track and report on the Legal budget. Assist in the development and implementation of legal operations processes and best practices. Provide training and support to legal team members on operational tools and systems.

What we look for:

• BA/BS or equivalent experience required

• 3 - 5 years professional experience in a corporate legal department or law firm; budgeting and financial acumen and prior Legal Operations experience strongly preferred

• Experience with e-billing and document management systems (Brightflag and SharePoint preferred)

• Experience with creating budgets and tracking spend

• Knowledge of legal technology

• Excellent skills in the following areas:

  • Technology, including Excel (pivot tables, charts, formulas), Microsoft Word, SharePoint, Smartsheet, Microsoft Forms, and Power Point, and data visualization tools such as Tableau and/or Microsoft Power BI

  • Attention to detail

  • Self-starting and following-through with minimal direction, displaying judgment and initiative

  • Staying organized

  • Analyzing and solving novel issues; not afraid of ambiguity

  • Verbal and written communication

  • Building effective working relationships

  • Customer service orientation

• Enthusiastic member of and participant in the culture of our department

Workplace type:

This is a hybrid role, reporting to our Oakland, CA office three days per week.

We seek out and celebrate diverse backgrounds and experiences. We’re looking for fresh perspectives, a desire to bring your best, and a non-stop drive to keep growing and learning.

At Clorox, we have a Culture of Inclusion. We believe our values-based culture connects to our purpose and helps our people be the best versions of themselves, professionally and personally. This means building a workplace where every person can feel respected, valued, and fully able to participate in our Clorox community. Learn more about our I&D program & initiatives here.

[U.S.]Additional Information:

At Clorox, we champion people to be well and thrive, starting with our own people. To help make this possible, we offer comprehensive, competitive benefits that prioritize all aspects of wellbeing and provide flexibility for our teammates’ unique needs. This includes robust health plans, a market-leading 401(k) program with a company match, flexible time off benefits (including half-day summer Fridays depending on location), inclusive fertility/adoption benefits, and more.

We are committed to fair and equitable pay and are transparent with current and future teammates about our full salary ranges. We use broad salary ranges that reflect the competitive market for similar jobs, provide sufficient opportunity for growth as you gain experience and expand responsibilities, while also allowing for differentiation based on performance. Based on the breadth of our ranges, most new hires will start at Clorox in the first half of the applicable range. Your starting pay will depend on job-related factors, including relevant skills, knowledge, experience and location. The applicable salary range for every role in the U.S. is based on your work location and is aligned to one of three zones according to the cost of labor in your area.

–Zone A: $88,700 - $165,900

–Zone B: $81,300 - $152,100

–Zone C: $73,900 - $138,300

All ranges are subject to change in the future. Your recruiter can share more about the specific salary range for your location during the hiring process.

This job is also eligible for participation in Clorox’s incentive plans, subject to the terms of the applicable plan documents and policies.

Please apply directly to our job postings and do not submit your resume to any person via text message. Clorox does not conduct text-based interviews and encourages you to be cautious of anyone posing as a Clorox recruiter via unsolicited texts during these uncertain times.

To all recruitment agencies: Clorox (and its brand families) does not accept agency resumes. Please do not forward resumes to Clorox employees, including any members of our leadership team. Clorox is not responsible for any fees related to unsolicited resumes.