Legal Operations Lead

About Us:

We're on a mission to make it possible for every person, team, and company to be able to tailor their software to solve any problem and take on any challenge. Computers may be our most powerful tools, but most of us can't build or modify the software we use on them every day. At Notion, we want to change this with focus, design, and craft.

We've been working on this together since 2016, and have customers like Pixar, Mitsubishi, Figma, Plaid, Match Group, and thousands more on this journey with us. Today, we're growing fast and excited for new teammates to join us who are the best at what they do. We're passionate about building a company as diverse and creative as the millions of people Notion reaches worldwide.

Notion is an in person company, and currently requires its employees to come to the office for two Anchor Days (Mondays & Thursdays) and requests that employees spend the majority of their week in the office (including a third day).

About The Role:

We seek an experienced Legal Operations Lead to drive operational excellence across our Legal Team and support our ambitious growth trajectory. This role will report to the General Counsel and will partner on strategic planning, management of the Legal team’s financial matters, vendor relationships, and program/project management.

What You'll Achieve:

Strategic Planning & Operations:

• Work with the General Counsel on the strategic planning process for the Legal team, including tracking key areas of improvement for the team based on business objectives
• Coordinate with team leadership to define, plan for, and communicate key goals and initiatives
• Identify, collect, and use aggregate data to drive informed legal department-level decisions
• Track industry best practices to inform strategic planning
• Identify opportunities for efficiency gains and process optimization
• Serve as liaison between Legal and other stakeholder teams (such as Finance, Accounting, and Business Operations)
• Execute special projects as assigned by the General Counsel

Financial Management & Analytics:

• Work with the General Counsel on management of the department budget, including forecasting, obtaining accurate accruals from vendors, and spend tracking
• Serve as primary liaison with accounting and finance teams on budgeting and reporting
• Identify actionable insights and analytics from spend within the Legal team
• Develop and track departmental objectives for cost optimization and efficiency
• Develop data-driven benchmarking and analysis for practice areas and project types

Firm & Vendor Management:

• Oversee full lifecycle of outside counsel management, including onboarding, billing, evaluation, and optimization
• Manage end-to-end e-billing operations, including system administration and training
• Ensure vendor compliance with billing guidelines and department requirements
• Coordinate periodic business reviews with key partners
• Coordinate with procurement on vendor selection, management, onboarding, and compliance
• Review and reconcile invoices across e-billing and payment systems

Project & Program Management:

• Partner with the General Counsel to ensure projects/processes are moving forward and the Legal team has access to information regarding the current status of projects and initiatives
• Coordinate meetings, information preparation, and updates for key initiatives
• Create standardized workflows for matter intake and project tracking

Skills You'll Need to Bring:

• 7+ years of combined legal operations, consulting, and related experience
• Demonstrated expertise in financial matter management, strategic planning, and managing vendor relationships
• Experience with matter management and e-billing platforms (e.g., Brightflag, SimpleLegal)
• Deep understanding of legal department operations and processes
• Strong communication skills and cooperative team player
• Natural curiosity, technologically savvy, and willingness to learn and operate tools, applications and systems that benefit the team’s workflows
• Ability to directly interact with, and build strong relationships and trust, with internal clients and leaders
• Resilience, resourcefulness, and the ability to make recommendations and decisions with imperfect facts
• Independent and strategic thought combined with excellent team player qualities (no job is too small or too large) and a willingness to take on additional responsibilities
• Proven track record building new or improving existing programs or processes
• Ability to thrive in a fast-paced environment

Nice to Haves:

• Experience scaling legal operations in high-growth technology companies
• Familiarity using Notion

We hire talented and passionate people from a variety of backgrounds because we want our global employee base to represent the wide diversity of our customers. If you’re excited about a role but your past experience doesn’t align perfectly with every bullet point listed in the job description, we still encourage you to apply. If you’re a builder at heart, share our company values, and enthusiastic about making software toolmaking ubiquitous, we want to hear from you.

Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, please let your recruiter know.

Notion is committed to providing highly competitive cash compensation, equity, and benefits. The compensation offered for this role will be based on multiple factors such as location, the role’s scope and complexity, and the candidate’s experience and expertise, and may vary from the range provided below. For roles based in San Francisco, the estimated base salary range for this role is $150,000-185,000 per year.

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