Legal Operations Analyst

Equinix is the world’s digital infrastructure company®, operating over 260 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals. 

A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success.  

Job Summary 

We are seeking a detail-oriented Legal Operations Analyst to manage critical processes supporting our legal and financial operations. This role involves serving as the primary point of contact for vendor and law firm inquiries, overseeing legal eBilling systems, managing budgets and accruals, and providing data-driven insights to enhance efficiency and compliance. 

Our ideal candidate will have a strong background in legal operations or Law Firm vendor management/Accounts Payable with expertise in platforms like Onit, Coupa, and Oracle Cloud. If you excel at process improvement, financial analysis, and multitasking in a fast-paced environment, we invite you to apply and help drive operational excellence within our legal team. 

The role is hybrid, 2 days per week, from our Tampa offices. 

Responsibilities 

• Serve as the primary point of contact for law firms and vendor queries regarding invoices and payments 

• Oversee and review law firm timekeeper rates to ensure compliance with guidelines 

• Manage vendor onboarding in legal eBilling systems (e.g., Onit) and accounts payable platforms (e.g., Coupa, Oracle Cloud) 

• Process urgent payment requests and settlement payments as needed 

• Track law firm activities to ensure compliance with agreed terms and company policies 

• Ensure accurate routing of budget approvals for legal matters 

• Monitor and reconcile discrepancies between eBilling and accounts payable systems 

• Oversee the Global Legal Accrual process, ensuring timely and accurate reporting 

• Request and manage user setup, onboarding, and training for legal systems 

• Run periodic reports on pending invoices and audit open matters for accuracy and compliance 

• Provide routine analysis and reporting to enhance transparency in legal spend 

• Ensure proper receiving and closing of POs to maintain accurate records 

• Develop, update, and maintain process documentation to support operational consistency 

• Identify and implement process improvements to enhance efficiency and reduce costs 

• Communicate vendor and spend management updates to the legal team 

• Support legal systems through user onboarding, training, and responding to ad-hoc requests 

Qualifications 

• Associate’s degree in business administration, Finance, Legal Studies, or a related field; bachelor’s degree preferred 

• 5 years of experience in legal operations or Law Firm vendor management/Accounts Payable 

• Proficiency in legal billing and accounts payable systems, including platforms like Onit, Coupa, and Oracle Cloud 

• Advanced skills in Microsoft Office, particularly Excel, for financial analysis, budgeting, and expense tracking 

• Strong understanding of legal industry best practices, with experience documenting processes and implementing operational improvements 

• Exceptional communication, problem-solving, and multitasking abilities to collaborate effectively in a fast-paced environment 

• Familiarity with Request for Proposal (RFP) processes and related tools is highly desirable