Legal Administrative Assistant

Department: Litigation

About Us:

Ballard Spahr is a renowned national law firm with over 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, friends, and strong leadership that supports and encourages career growth.

Ballard Spahr LLP has an excellent opportunity for a legal administrative assistant with demonstrated litigation, technical and administrative skills to work in the Phoenix office.  The selected individual will support attorneys in the Litigation practice group by maintaining and processing case information, managing the progression of cases to final disposition, creating electronic files, preparing and processing correspondence, memoranda and complex legal documents, and performing other administrative functions. This position is hybrid and offers a work schedule of 3 days a week in the office. The selected individual will work within a team of LAAs to liaison between lawyers, paralegals, and clients.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Administrative Assistant within our Litigation department, your responsibilities include but are not limited to:

• Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions and documents, as well as e-filing in various state and federal courts, both trial and appellate.

• Maintaining schedules and calendars, making travel arrangements, and updating contacts.

• Working closely with attorneys and billing specialists on complex billing matters.

• New client intake and file maintenance utilizing the firm's electronic records management system.

• Billing, travel coordination and expense reimbursement.

• Other work as needed.

What We’re Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities.

• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

• Judgement and Problem Solving Skills: Thinks strategically, giving careful attention to detail.

Qualified applicants will possess strong communication, organizational, and client service skills.  Top-notch accuracy, spelling, grammar and proofreading skills are necessary. The ability to multi-task and work co-operatively in a team environment to meet deadlines is required.  A willingness to take innovative approaches to administrative support is a plus.

Required Experience:

This position requires a minimum of 2 years of commercial litigation experience and a high degree of proficiency with Microsoft Office 2016, including Word, Excel and Outlook. Experience supporting attorneys in IP litigation, construction litigation, bankruptcy or labor & employment litigation a plus.  Experience with e-filing, document management and time and billing systems is desirable.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.