Legal Administrative Assistant

Department: Intellectual Property

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States.  A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

An exciting opportunity is available for an experienced Legal Administrative Assistant (Legal Secretary) to join the Intellectual Property Patent Prosecution Practice of Ballard Spahr in the New York Office. This position is hybrid and offers a work schedule of 3 days a week in the office.  Preferred hours are 10 am – 6 pm.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Diversity, Equity, and Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a legal administrative assistant within our IP patent prosecution group your responsibilities include but are not limited to:

• Prepare and electronically file patent applications and related documents with the United States Patent and Trademark Office

• Manage and coordinate patent docketing deadlines including generating deadline reports

• Maintain and organize patent files and databases

• Communicate with clients, attorneys and patent office as needed

• General administrative support of attorneys on the team which includes, but is not limited to, managing calendars and arranging travel

What We’re Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication abilities and interpersonal skills.

• Detail-Oriented: Excellent organizational skills to manage multiple priorities with an attention to detail and the ability to handle deadlines independently.

Required Experience:

Bachelor's Degree preferred. Qualified candidates must have at least two to five years of patent prosecution experience.  Proficient in Microsoft Office Suite and experience with IP docketing software.

Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program.  Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program.  Time worked in excess of 40 hours per week will be paid at time and one half of the hourly rate. The salary range for this position is from $90,000 - $100,000 depending upon experience and location.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.

Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work.  People from all backgrounds are valued and integrated into every part of the firm.  Diverse candidates including women, people of color, members of the LGBTQIA+ community, veterans, and individuals with a disability are encouraged to apply.

The firm is not accepting resumes from search firms for this position.

Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.