Legal Administrative Assistant

Position: Legal Administrative Assistant

Location: Fully remote, based in the United States

Organization: Enveritas, Inc

Looking to change in career and want to make a meaningful impact? You have come to the right place.

Enveritas provides sustainability assurance for the coffee and cocoa industries. We visit smallholder coffee and cocoa farms around the world to understand their social, economic, and environmental practices. Each year, we visit more than 100,000 farms across more than 31 countries in Asia, Africa, and Latin America. Enveritas is a mission-driven organization dedicated to supporting communities. We are seeking a dedicated and detail-oriented Legal Administrative Assistant to support our Legal Contract Processing Team with general administrative duties. These include assisting with contract administration, information gathering, data entry, analysis of information, communication with various parties, and other assigned tasks as needed. The ideal candidate should be highly organized, detail-oriented, and possess excellent communication skills. Experience supporting executive teams, working in legal or nonprofit sectors, or having relevant administrative experience is preferred.

Essential Functions

• Manage contracts from initial intake through execution.
• Send documents and agreements for final signature via e-signature platforms.
• Liaise with stakeholders, including community representatives, service providers, partners, and internal teams to ensure contract processing and execution.
• Process and save executed files to contract management software.
• File legal and administrative documents as required.
• Perform administrative tasks and other duties as needed.
• Monitor Legal Contract email inbox and adhere to established protocols.

Overall Admin Support

This role will also support other members of the Enveritas admin team, with a focus on Finance and HR. Responsibilities for overall admin support include, but are not limited to:

• Assisting with tax filings
• Communicating with service providers and stakeholders in the U.S. by phone as needed
• Supporting with the administration of HR and Finance platforms
• Managing and maintaining records
• Providing support for compliance-related matters

Competencies

• Fundamental knowledge of contract management, governance, and language.
• Ability to multitask and manage multiple priorities effectively.
• Strong attention to detail
• Strong research, writing, analytical, and interpersonal skills.
• Excellent verbal and written communication skills.
• Ability to build and maintain positive relationships with stakeholders.
• Confidence in working independently while collaborating with a team.
• Strong time management and problem-solving skills.
• Sound judgment and ability to maintain confidentiality.

Qualifications & Experience

• Minimum of 3 years’ experience in a contract administration or legal administrative role.
• Previous experience using contract management software (e.g., Lexion, Ironclad, ContractWorks) and e-signature platforms (e.g., DocuSign, Adobe Sign) preferred.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Comfortable with digital file management and organizational systems.
• Associate or Bachelor’s degree in business administration, paralegal studies, or legal secretary certification preferred.
• Prior experience in nonprofit or legal service sectors preferred but not required.

Required Skills & Competencies

• Basic technology skills, including MS Office Suite.
• Professional verbal and written communication skills.
• Ability to negotiate agreements and collaborate with diverse perspectives.
• Strong problem-solving and organizational skills.
• Ability to handle multiple responsibilities in a fast-paced environment.

Pay Range: $20 - $30 per hour

If you are passionate about using your skill to make a difference, we encourage you to apply!

Enveritas Inc. is an Equal Opportunity Employer and welcomes applicants from all backgrounds.