K-12 Bid Coordinator (Proposal Specialist)

K-12 Bid Coordinator (Proposal Specialist)
 

Affinity Group is seeking a dependable and detail orientated K-12 Bid Coordinator (Proposal Specialist) in the Midwest. This is a remote position; however, candidates must reside in either Illinois, Iowa, Minnesota, Nebraska, Wisconsin, Michigan, Dakotas, Indiana, Kentucky, or Ohio to be considered for the position.
Who we're looking for:
Reporting to the Senior K-12 Director, the Bid Coordinator will coordinate and administer bid pricing and details submittal of K-12, cruise and government proposals. This position will create supporting documentation for review, while effectively communicating with key stakeholders regarding all proposal activity end-to-end. Priority will be given to those who have bidding and/or procurement experience, especially within the K-12 segment.
Who We Are: 
Great Place to Work Certified | Your Bridge to Success | Why Our People Love Affinity Group  
Affinity Group is one of the fastest-growing food sales and marketing agencies, with a national presence throughout North America. We represent some of the most recognizable and well-regarded food brands in the industry, and bring decades of expertise and a consultative system that is tailored for a localized approach. Supported by the corporate sales support team, you’ll be part of a team that drives brand awareness and increases market demand for our clients. 
Perks & Benefits:

• Health, vision, and dental insurance
• Life insurance and disability benefits
• 401(k) retirement plan
• Paid time off and company holidays
• Employee discounts (National Purchasing Partners)
• Competitive pay + bonus potential

What You’ll Do

• Coordinate the bid quotation process accurately and promptly for all stakeholders.
• Collaborate with sales associates and clients to develop effective bid strategies.
• Analyze bid specifications and prepare quotations or documents aligned with submission guidelines.
• Ensure continuous communication with stakeholders throughout the bid process.
• Maintain a tracking system to monitor bids and quotations, ensuring none are overlooked.
• Monitor departmental and team inboxes to address inquiries and updates.
• Communicate effectively in writing and verbally to engage various stakeholders.
• Use templates and draft materials to create impactful, high-quality proposal content.
• Attend meetings and training sessions to enhance product knowledge and skills.
• Collaborate in a team-oriented environment to achieve shared goals and complete tasks.
• Ensure compliance with K-12 proposal requirements within strict deadlines.
• Manage document production, including formatting, proofreading, printing, binding, and preparation for shipment or review.

Qualifications

• Experience: 3+ years in an office or data entry role with a focus on document preparation, composition, and review for submittal processes.
• Stakeholder Management: Proven ability to build and maintain strong relationships with stakeholders.
• Communication: Clear and concise written and verbal communication skills with the ability to analyze and distill complex information.
• Analytical Skills: Strong mathematical and analytical abilities, including reading and interpreting bid documents and specifications accurately.
• Adaptability: Thrives in deadline-driven environments and remains flexible amid rapidly changing circumstances.
• Detail-Oriented: Exceptional attention to detail and follow-up capabilities.
• Time Management: Effective organizational skills to plan and manage multiple priorities simultaneously.
• Technical Proficiency: Advanced skills in Microsoft Office 365, SharePoint, Adobe Acrobat, and general computer applications.

What to Expect

• Typical workweek runs Mon thru Fri (8:00 A.M. to 5:00 P.M.)
• Ability to meet the physical nature required within a typical office setting. (i.e., listen, hear, talk, visual). Sitting for extended periods of periods, completing repetitive hand and finger motions.