Junior Procurement Coordinator

The Procurement team is responsible for the strategic, holistic management of third party spend across Hogan Lovells globally and the Contract and Supplier Management Coordinator is a vital piece of the team.

The Contract and Supplier Management Coordinator supports daily operations and supplier sourcing activities utilizing best practices to promote consistent delivery of procurement services. In this role, the individual will be responsible for administering the contract management system, ensuring accurate upload, entry, and maintenance of contract records. They will monitor supplier performance, support the implementation of standard procurement processes, and manage the vendor risk lifecycle. Additionally, they will provide support for cost and value analysis, negotiations, and the identification of suppliers.

The role also involves supporting the function’s reporting needs related to sourcing and suppliers, fostering strong customer relationships by working closely with various departments to understand their procurement needs, and facilitating communication between stakeholders and suppliers to foster collaboration. Furthermore, they will provide comprehensive operational support to the procurement team, including maintaining procurement databases and generating reports to track procurement activities and expenditures.

The role will have the following responsibilities:

Contract Lifecycle Management

• Serve as the CLM system administrator.
• Review, track, and approve contract records ensuring compliance with contractual obligations and terms.
• Monitor contract renewals, modifications, and expirations.
• Coordinate user and training.
• Create and manage supplier records.
• Coordinate and elevate service tickets for contract modifications and CLM workflow enhancements.
• Reporting and Analytics: Utilize CLM reporting features to analyze contract performance, identify trends, and make informed decisions.

Supplier Management

• Assist in management of onboarding tasks for third party suppliers.
• Oversee the tasks related to vendor documentation inclusive of SOWs, Contracts, MSAs and other required supplier data (e.g., Supplier Code of Conduct).
• Ensure that appropriate supplier management methods are applied in a consistent manner for preferred suppliers.
• Monitor the performance and delivery of goods and service from strategic suppliers per the firm’s supplier governance guidelines.
• Support the management and reporting of KPIS locally, regionally or globally as required.
• Ensure high quality and effective service delivery from vendors through the active management of third-party services inclusive of data reporting and SLAs compliance.

Third Party Risk Management Administration

• Coordinate the Vendor Risk Lifecycle in collaboration with the Information Security and Data Privacy Teams using OneTrust.
• Conduct, monitor and review assessments for business due diligence third party risks review.
• Consult with Departmental Business Owners to support vendor onboarding and assessment requests.
• Manage vendor inventory of risk assessments using OneTrust.
• Identify and mitigate potential risks associated with vendors and contracts.
   

Supplier Sourcing

• Support cost and value analysis.
• Plan and manage procurement projects including conducting meetings and monitoring project timelines to accomplish department and project deliverables as directed.
• Compile and analyze data in a meaningful manner to support sourcing activities and negotiations.
• Provide periodic and ad hoc spend and market analysis and reporting in support of Global Procurement sourcing efforts.
• Research suppliers to obtain contacts, pricing and specifications based on firm requirements.
• Monitor the Firm’s supplier portfolio.

Customer Relationship Management

• Form and develop partnerships with stakeholders responsible for procurement within the firm.
• Assist in managing communication channels used for sharing key information including strategic plans, practice guidance, standard processes and templates.

Reporting

• Create and maintain standard KPI reports as directed.
• Maintain tracking of Sourced savings and other key departmental data.
• Support, as required, Spend Analytics data collection and review.
• Create ad hoc reports as required.
• Support Global Procurement reporting requirements for other functions including Client Services and Responsible Business specifically related to Scope 3 and Supplier Diversity requirements.

Daily Operations

• Provide administrative support inclusive of, but not limited to, scheduling of appointments and monitoring of the departmental email account.
• Update tracking databases/spreadsheets and other Procurement documentation regularly.
• Support the creation of RFxs and the related communications as directed.
• Oversee the annual management of procurement policies and reference documents, ensuring they are current and in compliance with the Firm’s standards. 
• Ensure the global procurement site is consistently current, providing stakeholders with timely and accurate procurement information.

Miscellaneous

• All members of the firm are expected to participate in the firm’s Responsible Business program.
• Other duties as assigned.

• 2-3 years of experience in Procurement Operations, Strategic Sourcing, Financial Analysis or Procurement Transformation.
• Strong analytical and financial skills used to deliver actionable reports for business owners and firm leadership.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Strong service-oriented mindset with demonstrated ability to partner effectively with a variety of stakeholders to sole operational challenges.
• Strong networking skills leveraged to build effective relationships quickly and efficiently across diverse stakeholder groups.
• Strong ability to adapt to firm culture and values by focusing on services and service delivery to our partners, people and clients.
• Effective communication skills, both verbal and written.

EDUCATION, CERTIFICATIONS AND/OR EXPERIENCE

• Bachelor’s Degree or equivalent professional qualification required.
• MBA, CIPS Certification (or similar Supply Management/Procurement Certification) preferred.
• Procurement Strategy, Category Management and Sourcing experience required.
• Proven operations, services and vendor management experience required.

• Core hours are Monday through Friday, 9:00 a.m. to 5:30 p.m. Must be flexible to work additional hours.

This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.

Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at [email protected].