Junior Personnel Records Specialist, #39599

ELEKS Human Capital Administration is looking for Personnel Records Specialist in Lviv, Kyiv, Ternopil and Ivano-Frankivsk

REQUIREMENTS

• Knowledge of fundamentals of office procedures and organization
• Knowledge of principles, procedures, and practices of personnel recordkeeping
• Basic knowledge of Ukrainian Labor Legislation
• Experience with Jira, 1C
• At least B1 level of English
• Good MS Office knowledge
• Perform detailed and accurate review of personnel transaction information, forms, and reports

RESPONSIBILITIES

• Prepare and manage NDA agreements, ensuring timely signature and compliance
• Process newcomer application forms, input data into the system, and securely store personal document scans
• Identify and address data gaps by coordinating with employees to collect missing personal information
• Prepare reference letters and employment confirmations upon request
• Support the Personnel Group Lead in maintaining personnel and military records, as well as archiving employment-related documentation in accordance with state regulations
• Scan, organize, and compile employee case files, ensuring proper document handling, storage, and signature collection (digital signature solution not yet implemented)
• Process Jira ticket requests related to onboarding, offboarding, personal information updates, maternity leave, sabbaticals, and mobilization

WHAT WILL YOU GET WITH ELEKS

• Challenging tasks
• Competence development
• Team of professionals
• Dynamic environment with low level of bureaucracy