Jr. HR Business Partner, Japan

Key Accountabilities 
•    Point of Contact for Legal, Finance, and Office Management:
o    Act as the primary HR point of contact for the Legal, Finance, and Office Management client groups, providing guidance on all HR and office-related matters.
o    Build strong relationships with leadership teams in these functions to better understand their needs and support their business objectives.
•    Administrative Support for HR Processes:
o    Oversee the full employee lifecycle within the client groups, including recruitment, onboarding, and offboarding processes.
o    Collaborate with hiring managers to understand recruitment needs, manage the interview process, and support candidate selection.
o    Ensure smooth onboarding of new hires and a positive transition for departing employees during offboarding.
•    Payroll Processing & Compliance:
o    Manage payroll processing for the Legal, Finance, and Office Management teams, ensuring accuracy and compliance with company policies and legal requirements.
o    Address payroll-related queries and work closely with the finance department to ensure timely and accurate payroll execution.
•    Office Management:
o    Serve as the main point of contact for all office management-related matters, ensuring the smooth operation of office facilities and services.
o    Oversee office supplies, equipment, and general office needs, coordinating with external vendors and managing internal office-related processes.
o    Address any office-related issues and improve office environment efficiency.
•    HR Projects & Collaboration:
o    Collaborate with the Country HRBP on HR projects, driving HR initiatives and ensuring alignment with business goals.
o    Support the implementation of HR strategies and programs across the Legal, Finance, and Office Management functions.
o    Provide insights and recommendations for improving HR processes, employee engagement, and overall business performance.
•    Backup Support to HRBP:
o    Serve as a backup to the HRBP as needed, providing support for HR operations across other client groups or HR-related tasks in their absence.
o    Ensure continuity of HR services during the HRBP's absence and step in for key HR activities and projects.
Relates and cooperates mainly with
•    Employees    - Finance and Legal team  in Japan, 
•    Country & Global  legal and Finance functions
•    HR Team regionally and globally
•    Suppliers / vendors
•    APAC Office Management team
•    APAC HR 

Key Competencies
•    Problem Solving & Decision Making: Ability to address complex HR and office management challenges with effective solutions.
•    Attention to Detail: High level of accuracy and thoroughness in handling HR and office-related tasks.
•    Organizational Skills: Strong multitasking and project management abilities to juggle HR tasks, payroll, and office management responsibilities.
•    Communication & Relationship Building: Exceptional communication skills and the ability to build and maintain positive relationships across departments.
•    Collaboration & Teamwork: Ability to work closely with leadership, HR colleagues, and external vendors to achieve common goals.
•    Confidentiality & Integrity: Discretion in managing sensitive HR and office management information.