IT PMO Admin / Junior Project Manager

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SUSE is a global leader in innovative, reliable and secure enterprise open source solutions, including SUSE Linux Enterprise (SLE), Rancher and NeuVector. More than 60% of the Fortune 500 rely on SUSE to power their mission-critical workloads, enabling them to innovate everywhere – from the data center to the cloud, to the edge and beyond. SUSE puts the “open” back in open source, collaborating with partners and communities to give customers the agility to tackle innovation challenges today and the freedom to evolve their strategy and solutions tomorrow.

We are open in our roots and open in our approach, striving to be the most trusted open innovator in the World. Openness extends beyond our technology. Our vibrant community thrives on diversity and connectivity without borders.

IT PMO Admin / Junior Project Manager

Job Description

We are seeking a proactive and organised IT PMO Administrator to support the successful governance and delivery of IT projects. The role will focus on supporting the PMO team, ensuring project processes, tools, and reporting are effectively managed. The ideal candidate will be a confident communicator, skilled in Smartsheet, and driven to follow up on outstanding tasks to keep projects on track.

This is position is home based with occasional travel and reports directly to the PMO Director.

Focus Areas:Smartsheet Management:

• Develop, maintain, and update Smartsheet worksheets, dashboards, reports, and automations.

• Set up plans in Smartsheet Control Centre to streamline project management.

• Resolve technical Smartsheet issues and support end-users in optimising their workflows.

Project Support:

• Assist project managers in tracking project plans, RAID logs, and outstanding tasks.

• Follow up with technical teams and stakeholders to ensure timely completion of activities.

• Facilitate status meetings, including agenda preparation, note-taking, and action tracking.

Reporting:

• Generate project progress reports, dashboards, and performance updates for stakeholders.

• Ensure accurate and timely updates to PMO governance documents.

Communication:

• Confidently host online meetings, manage discussions, and communicate key updates.

• Collaborate with technical teams to maintain alignment and resolve project issues.

• Act as a point of contact for the PMO, ensuring clear and professional communication across departments.

Process and Innovation:

• Identify process improvements to streamline PMO operations.

• Proactively support the PMO team with ad-hoc tasks, ensuring projects are efficiently delivered.

• Maintain punctual and organized project schedules to support project managers.

Key Performance Indicators (KPIs):

• Timely and accurate updates to Smartsheet project plans, dashboards, and reports.

• Efficient follow-up on outstanding tasks and actions.

• Positive stakeholder feedback on project support and communication.

Required Skills and Experience:

• Minimum of 3 years of experience in a PMO or project administration role.

• Strong knowledge and hands-on experience with Smartsheet, including dashboards, reports, and automation (certification is preferred).

• Excellent organisational and time management skills.

• Confident communicator with experience hosting and supporting online meetings.

• Strong problem-solving skills with the ability to resolve technical Smartsheet challenges.

• Familiarity with project governance, reporting, and task tracking.

• Ability to work with technical teams and stakeholders across various IT functions.

Personal Attributes:

• Proactive, self-starter with a driven mindset.

• Innovative thinker who identifies and implements process improvements.

• Highly organised, punctual, and detail-oriented.

• Confident and professional in stakeholder engagement.

• Able to manage multiple priorities and follow up diligently.

Job

Information Technology

What We Offer 

We empower you to be bold, driving your career to create the future you want. We celebrate and reward your achievements.  

SUSE is a dynamic environment that is evolving rapidly, thus requiring agility, strong entrepreneurship and an open mind. 

This is a compelling opportunity for the right person to join us as we continue to scale and prosper.   

If you’re a big thinker, obsessed by execution and thrive in a dynamic environment in which you can tangibly create a lasting legacy, then please apply now!  

We give you the freedom to be yourself. You will work in a global community of unique individuals – like you – with different backgrounds, talents, skills and perspectives. A truly open community where everyone is welcome, has a voice and is encouraged to reach their full potential regardless of age, gender, race, nationality, disability, sexual orientation, religion, or any other characteristics.   

Sounds like the right fit for you? Click Apply to submit your resume. A recruiter will contact you if your skills match our current or any future positions. In the meantime, stay updated on the latest SUSE news and job vacancies by joining our Talent Community. 

SUSE Values 

• We are passionate about customers 

• We are respectful and inclusive  

• We are empowered and accountable   

• We are trustworthy and act with integrity  

• We are collaborative  

• We are SUSE!