IP Docketing Administrator

Join Goodwin’s Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world’s most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team – all business professionals at the firm – you’ll collaborate with colleagues from diverse backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do.
Here, we’re not just supporting a law firm; we’re partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we’re proud to have been recognised as the “Best Business Team” by The American Lawyer.
This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers.

The IP Docketing Administrator is responsible for all trademark prosecution correspondence for U.S., Madrid Protocol and Foreign matters. The IP Docketing Administrator enters and maintains applicable data and all related docket deadlines in our docketing database. This position shares responsibility of database integrity and applies docketing based on country law and/or firm policies and procedures.

Supports the IPTS Legal Practice Area within the Technology/Life Sciences Business Unit by docketing, filing and handling various IP prosecution matters.  This position works closely with attorneys, paralegals and administrators to deliver cost effective, efficient work product for our clients.

What You Will do:

• Monitors and processes all docket tasks in Centralized mailbox.

• Reviews and manages incoming and outgoing correspondence related to trademark matters. Analyzes and calculates application deadlines and response dates. Enters applicable data and deadlines in the CPI database.

• Dockets USPTO and foreign trademark correspondence accurately and timely.

• Reviews all PTO filings for compliance and completeness and updates docket accordingly.

• De-dockets deadlines and updates the docket with high accuracy.

• Identifies data discrepancies and coordinates with IP Docketing Manager to make corrections.

• Prepares docket reports as requested.

• Performs Audits.

• Assists with Matter opening.

• Keeps current on TMEP, USPTO, WIPO and various foreign offices rules and requirements. 

• Assists other members of the Docketing staff as needed.

• Assumes additional responsibilities as requested by IP Docketing Manager.

Who You Are:

• 2-5 years of Trademark Docket experience in an IP law firm preferred.

• BS/BA preferred.

• Paralegal Certificate preferred.

• Excellent interpersonal, organizational and communication skills and ability to communicate clearly, both written and verbal.

• Strong attention-to-detail and ability to manage multiple tasks simultaneously.

• Sound judgment and ability to respect, protect and maintain highly confidential and sensitive information.

• Must work well in a team environment and maintain a positive team atmosphere.

• Ability to use standard office software (MS Excel, Word, Outlook, Internet Search Engines, etc.) required.

• Strong experience with docketing software CPI required; IPDAS a plus.

#LI- MS1

Benefits and More

At Goodwin, you will discover your next career opportunity with a rewarding compensation package and comprehensive benefits, including:

• Flexible work arrangements and hybrid work schedule

• Health, dental, and vision insurance

• Life and disability insurance

• Retirement & Savings Plan

• Emergency back-up child and adult care

• Paid vacation, sick time off, and holidays

• Professional development and career advancement opportunities

• Employee recognition and reward programs

• Employee wellness and assistance programs

• Employee discounts and perks

​Consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

Consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

Goodwin Procter LLP is an equal opportunity employer. This means that Goodwin Procter LLP considers applicants for employment, and makes employment decisions without unlawful discrimination on the basis of race, color, gender, gender identity or expression, age, religion, national origin, citizenship status, disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or other legally protected status.
To request a reasonable accommodation to participate in the job application or interview process in the US, contact the Benefits Department by email or by phone at 617-570-1800. To request any disability or neurodivergence related accommodations to participate in the job application or interview process in the UK or Germany, please email the Recruiting Department. Any information you provide will be in the strictest confidence, and only used for the purpose of providing the accommodations needed. Requesting accommodations will not adversely affect the outcome of your application.
Please note: Various agencies of the United States government require employers to collect information on applicants and employees. The National Association of Law Placement (NALP) and certain clients request us to keep track of certain aggregate information regarding lawyers. EEO information requested on this application is for purposes of compliance with these recordkeeping and reporting requirements and to determine recruiting and employment patterns. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.

This position is eligible for overtime: Yes

The target salary range for this position varies by location and is commensurate with relevant experience: Boston $72,900 - $109,400 | Los Angeles $76,600 - $114,900 | New York $76,600 - $114,900 | Philadelphia $68,600 - $102,900 | San Francisco $81,700 - $122,500 | Santa Monica $76,600 - $114,900 | Silicon Valley $81,700 - $122,500 | Washington DC $72,900 - $109,400