Invoicing Administrator

Creating Peace of Mind by Pioneering Safety and Security

At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 30 brands, 12,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond. Additionally, in 2024 we were awarded the Gallup Exceptional Workplace Award, which recognizes the most engaged workplace cultures in the world.

Why Allegion & API…

We are at the forefront of delivering innovative access control solutions tailored to meet our customers' unique needs. As part of our Service Excellence Team, we are committed to achieving growth and market penetration by designing customer-centric solutions. Join us as we continue to lead the industry with cutting-edge technology and exceptional service.

We know most organisations say this, but our values truly define our culture, strategic direction and decision making. We live our values every day; we are all about serving others and keeping people safe in a world that is full of uncertainty. We produce everything from mechanical to connected locks and mobile credentials. Our product team are innovative and practical and are constantly looking to ensure you have the best in market products to sell. We service residential, commercial, and large-scale projects like Olympic stadiums. Join us and we will keep you engaged and entertained. 

The Opportunity…

Reporting to the Service Excellence Manager, this role plays a crucial part in ensuring smooth operations and customer satisfaction within the organisation.  You will facilitate the timely processing of invoices with a high degree of accuracy, while meeting customer administration and documentation requirements.

We are seeing an engaging and detailed orientated individual who can:

• Generate and submit invoices daily, ensuring adherence to customer requirements and invoicing targets. This includes managing invoices through customer portals, processing external sub-contractor invoices, and maintaining accuracy and timeliness.
• Establish and maintain customer portal accounts, ensuring key performance indicators (KPIs) are consistently met.
• Cultivate and maintain relationships with key stakeholders to ensure customer satisfaction.
• Communicate regularly with clients to update contact information and validate the accuracy of portal links and security information, ensuring seamless collaboration and effective information exchange.
• Provide data Entry Management and General Administrative support to the team

What's in it for you…

• Join a stable global company and work with a supportive team
• Access great opportunities for learning and development
• Engage in interesting and varied work within a welcoming and collaborative team.

What we hope you bring to the table…

We believe this is an exciting opportunity and we are looking for candidates with:  

• Experience in a service-based role within in a medium to large business
• Experience in MS Office Suite and ideally experience with an ERP System like Pronto
• Ability to remain calm under pressure; whilst demonstrating diligence and ability to multitask
• Excellent communication skills, both written and verbal
• Strong attention to detail 
• The ability to work in an dynamic environment with constant updates and changes
• A positive outlook and contribution to a fun team environment

If this sounds like you and you'd like to have a confidential chat, then we’d love to hear from you! We invite you to submit your application by clicking the link below.  

Not sure if your experience perfectly aligns with the role? 

Studies have shown that some people are less likely to apply to jobs unless they meet every single qualification and every single preferred qualification of a job posting. At Allegion, we are dedicated to building a diverse, inclusive and authentic workplace. So, if you’re excited about this role but your past experience doesn’t align perfectly with every item in the job description, we encourage you to apply anyway. You may be just the right candidate for this role.

We Celebrate Who We Are! 

Allegion is committed to building and maintaining a diverse and inclusive workplace.  Together, we embrace all differences and similarities among colleagues, as well as the differences and similarities within the relationships that we foster with customers, suppliers and the communities where we live and work. Whatever your background, experience, race, color, national origin, religion, age, gender, gender identity, disability status, sexual orientation, protected veteran status, or any other characteristic protected by law, we will make sure that you have every opportunity to impress us in your application and the opportunity to give your best at work, not because we’re required to, but because it’s the right thing to do.   We are also committed to providing accommodations for persons with disabilities. If for any reason you cannot apply through our career site and require an accommodation or assistance, please contact our Talent Acquisition Team.

© Allegion plc, 2023 | Block D, Iveagh Court, Harcourt Road, Dublin 2, Co. Dublin, Ireland

REGISTERED IN IRELAND WITH LIMITED LIABILITY REGISTERED NUMBER 527370

Allegion is an equal opportunity and affirmative action employer

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