Invoice Processor

Job Description:

The Invoice Processor is responsible for managing the invoicing process by ensuring accurate and timely processing of invoices, maintaining financial records, and supporting the overall financial operations of the organization.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Key Responsibilities - Essential Functions:

• Receive, review, and verify invoices for accuracy and compliance with company policies.
• Code invoices to appropriate accounts and departments.
• Enter invoice information into accounting software or ERP Systems.
• Maintain accurate records of processed invoices and related documents.
• Reconcile discrepancies between vendor statements and all internal records.
• Assist in resolving invoice disputes and communicate with vendors as needed.
• Generate reports related to invoice payment processing.
• Provide insights on outstanding invoices and payment cycles.
• Work closely with the finance team to ensure timely payments and adherence to cash flow policies.
• Assist with audits and provide necessary documentation as required.
• Follow up and resolve open invoices and issues with vendors.
• Other duties as assigned

LEADERSHIP RESPONSIBILITIES

• This position has no managerial responsibilities.

COMPETENCIES - SKILLS

• Excellent team player skills
• Must be detail oriented with a high level of accuracy
• Ability to work in fast paced environment
• Strong multi-tasking ability
• Demonstrate courteous customer service skills
• Excellent communication skills

EDUCATION AND EXPERIENCE

• High School diploma or equivalent; degree in finance or accounting preferred.
• Professional Experience:
• Accounts Payable experience preferred.
• Data entry experience preferred.
• One to two years of office setting experience required
• Proficient in Excel

JOB SPECIFICATIONS, PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Work Environment: This position is in Illinois and operates in a professional office environment.
• Positions Type/Standard Schedule: This is a full-time position, Monday through Friday.
• Travel: No Travel required for this position
• Physical Demands: Speak, hear, and see, and to use hand and fingers for computer keyboard and phone. Sit or stand for extended periods of time. Reach above head to pull paper attachments.

DISCLAIMER

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EEO Statement
 Wheels is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening.
Wheels is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Wheels is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.