Purpose of Role:
Work with our Managing Partner and Chief Operating Officer to ensure the effective and efficient financial and administrative management of the Group and its investments. The role requires high levels of time management, organisational and planning skills. You will be part of a dynamic team and have exposure to all areas of this growing business.
A particular focus will be the financial administration of various investments across multiple individual equity and real estate investments. This role requires a professional and reliable individual with high standards and integrity to serve as confidential support to the Managing Partner and Chief Operating Officer.
Key Roles & Responsibilities:
- You will be required to coordinate and execute the daily financial and administrative functions of the business including but not limited to:
- Ensuring all bank accounts are reconciled regularly, discrepancies are addressed promptly, and all transactions are supported by appropriate source documentation prior to reconciliation.
- Following up to ensure that source documentation for all business transactions are submitted and captured via Hubdoc and clearing them from Hubdoc once captured in Xero.
- Processing fortnightly expense payments for relevant entities within the group, including proposing invoices for payment ensuring payments are made on time. Having regard to funds availability within transaction accounts and proposing intra-account transfers as relevant.
- Processing monthly payroll for relevant entities within the group for approval, including reviewingleave, timesheet approvals, STP filing, uploading of bank payment file etc.
- Ensuring timely and accurate BAS/IAS preparation and submission for all relevant Group entitiesincluding lodgement with the ATO once approved and uploading bank payment.
- Complete weekly, monthly, quarterly and annual checklists detailing bookkeeping work completed,status of statutory lodgements and payments, etc
- Process manual journals
- Complete balance sheet reconciliations
- Produce monthly, quarterly and annual management reports for analysis
- Process inter-company cross-charges and reconciliations
- Correspond and coordinate with various team members to obtain source documentation, explanations for transactions, approvals, etc
Skills & Abilities:
- Attention to detail
- Ability to multitask, prioritise and manage time effectively
- High level of English written and verbal skills
- Ability to maintain confidentiality and discretion in all dealings
- Proactive, can-do attitude
- Willing to ask for assistance and clarification from team members
- Open to taking instruction, following process and working in a team environment
Systems & Application Knowledge:
- Xero end-to-end (must have)
- Hubdoc end-to-end (must have)
- Microsoft Office applications such as Outlook, Word and Excel (must have)
- Commbiz banking platform (highly desired)
- Dropbox (highly desired)
- Google workspace
Top Skills
What We Do
Outsource Solutions For Business hammerjack is an Australian & Philippine owned and operated offshore outsourcing services provider. Headquartered in Sydney with multiple operating offices in Makati, Manila, and Pampanga, Philippines. We specialise in providing dedicated, high performing teams and outsourced services to the global small and midsize business market. Our solutions deliver quality and consistent outcomes and are helping businesses to focus on their core competencies, reduce operating costs and deliver more value to their customers. hammerjack has been a major player in developing the new Knowledge Process Outsourcing (KPO) industry in the Philippines servicing the Australian, U.S.A and U.K markets. Over the last 7 years we have sourced trained and developed top talent focussed on the Finance, Accounting, Bookkeeping, IT and Virtual Assistant services space. Our knowledge and experience in implementing the latest technologies and systems to support the best people has led to continued success for our clients and their remote teams, all while placing information and cyber security at the forefront. Our operating model was born in the enterprise services space and has been specifically developed to cater for the small, midsize market. This experience and collaborative customer approach set business up for success, no matter where they are on their journey. We offer an enterprise level approach to continuous improvement, high performance & quality, and world class customer experience. Our ability to deliver this level of service across multiple lines of business and industry verticals is a product of our investment in people, technology and the governance that sits behind it all.
