Insurance Administrator

About the Team:

Our Insurance Services Team supports our Wealth Advisors and clients with accurate, timely, and expert insurance knowledge and administrative services. With an increased focus on insurance planning, this team is expected to grow over the coming years. 

Purpose of the Role:

As an Insurance Administrator, your primary purpose is to provide exceptional administrative support to internal stakeholders, clients, and insurance carriers. You will manage physical and digital correspondence for the team, facilitate policy audits, support the administration of policy changes, and coordinate operational tasks to ensure efficient workflows. You have a keen eye for detail and a passion for providing exceptional administrative support. You prioritize tasks in a dynamic, fast-paced, and deadline driven environment while always maintaining your professional demeanor. This role is a 5-days in office per week.

Core Responsibilities:

• Manage all incoming and outgoing physical and digital insurance mail and notices, ensuring timely distribution and processing. 
• Prepare and process insurance policy contract mailings, ensuring accuracy and compliance with company policies. 
• Manage in-office insurance policy contract audits. 
• Manage policy documents (printing, scanning, and organizing) to support insurance workflows    
• Support the administration of in force policy changes including regular and ongoing maintenance.   
• Support process improvements by identifying inefficiencies and recommending enhancements. 
• Participate in cross-functional team meetings and collaborate on projects with members of the Private Wealth team to improve processes across teams.   
• Deliver a high level of personalized, end-to-end, client service to internal and external clients. 
• Answer queries in a timely and solutions-based manner.  
• Coordinate operational tasks aligning to MGA responsibilities.  
• Other relevant and related responsibilities, as assigned and as the needs of the organization change. 

Core Competencies:

• Relationship Building – You have high EQ and ability to build high trust and productive relationships with clients and colleagues. 
• Communication – You have exceptional written and verbal communication skills.  
• Resourceful – Highly resourceful, proactive, and self-motivated. You consistently demonstrate the initiative to deliver high quality work while managing competing priorities and deadlines.  
• Adaptability – You thrive in an environment where independent work and collaboration are equally valued, with the ability to adapt and embrace change in a high growth organization.   
• Team Player – You constantly maintain a professional demeanor and demonstrate a natural ability to effectively collaborate even at times of high pressure. 
• Client Service - Exceptional interpersonal and relationship management skills to build trust with clients and colleagues easily and effectively.  
• Attention to detail - You demonstrate the ability to focus on complex tasks with meticulous attention to detail. You are adept at learning and following detailed processes, tasks, and procedures. 

Skills & Qualifications:

• 1+ years’ experience in and administrative or office support role, preferably in insurance, finance, or a regulated industry. 
• You are proficient with systems including MS Word, Excel, PowerPoint, Teams, and Outlook. 
• You are legally eligible to work in Canada for any employer. 

Compensation & Benefits Package:

This position comes with a base salary range of $51,000 - $70,000 plus a competitive performance bonus, RRSP contribution and participation in our profit-sharing program. Base salary will be commensurate with experience, skills, and qualifications.

At Nicola Wealth, our people grow our business, delight our clients, and live our values every day. Our comprehensive compensation and benefits package reflects our appreciation for this commitment. Whether it’s participating in our profit sharing and benefit programs on day one, or the opportunity to participate in our share ownership program, our people are able to go beyond a conventional salary and bonus structure. To learn more about our complete package, visit: www.nicolawealth.com/total-rewards.