HR Operations Specialist

Job Description

Publicis Le Pont is a one-stop-shop that connects scalable operations with creative agility. We are the ultimate partner that can lead your digital transformation with speed, efficiency and consumer-first approach. Through the Publicis Power of One we are seamlessly connecting three European Centres of Excellence: Commerce & Production, Data & Technology and Content & Creativity. These pillars define modern KPIs, but the magic happens only when they are connected. We work globally, creating strategies and digital materials for many global brands and businesses.

In Hungary; our multinational team represents 400 people from across 25+ different countries, providing integrated solutions and diverse expertise that shape how Fortune 500 companies and brands communicate from Europe to the US and China.

We are a group of communication professionals deeply rooted in the values of diversity and inclusion, working for better futures at speed by turning the magical combinations of many into the Power Of One! 

And we are proud to be the first agency in Hungary to get the Great Place To Work® certification! 

HR OPERATIONS SPECIALIST – Payroll focus 

We are looking for an enthusiastic HR Operations Specialist to join our People & Culture team who loves putting things in order and who enjoys working with numbers and overseeing all employee-related administrative matters. You would be working in an integrated team involving Operations, Community & Workplace, Talent and Recruitment, being able to contribute our mission to help an 400 employee organization from the background to thrive, while partnering with all levels of talents and managing all kinds of administrative processes. You would be working closely with our Talent Business Partners, the Finance team and a Payroll Specialist as well.

The HR Operations Team is led by a Senior HR Operations Specialist, supported by a Junior Talent Coordinator. 

We collaborate on a daily basis, and we like being innovative to find new ways on how we can tackle our day-to-day tasks more efficiently, meanwhile having fun doing so. If this resonates with you, we highly encourage you to apply and say hello to us!

Main tasks & responsibilities of the HR Operations Specialist:

• Being responsible for full administration of all employee-related matters and personnel data (entries, exits, employee documents, sick leaves, cafeteria)
• Managing the local monthly payroll process: working closely with a Payroll Specialist, and preparing all the data & documentation that is required for payroll processing
• Being responsible for all employee-related paperwork (employment contracts, relocation contracts such as visa application etc.), with the support of the Junior Talent Coordinator 
• Ensuring our databases, systems and files are up to date
• Monitoring all HR-relevant KPI’s, and present findings to HR business partners and management, amplifying the results in an easy-to-understand manner.
• Monitoring and implementing latest changes in Labor Code and other employee related policies
• Managing the quarterly CSR reporting process; creating and maintaining reports 

Skills & Experiences:

• You have 2-3 years of experience as a HR Generalist or HR Operations Specialist, with a strong administrative mindset
• We need you to speak English fluently, as you would be cooperating with international employees & colleagues daily. Besides English, native Hungarian is required as well. 
• Strong Excel skills – You would be required tackling a fun Excel task as a step in the selection process
• You possess strong communication skills, which are crucial for excelling in a client-facing position 
• You love deadlines, and you thrive in a constantly changing and fast-paced environment
• You have experience in matrix organizations
• You are highly organized and precise
• You take strong ownership and excel in optimizing processes for greater efficiency. 
• You love innovation and challenge status quo
• Last, but not least, you like cooperating, communicating and having fun with your coworkers! 

Why should you join Publicis Groupe?

• Multicultural and diverse environment - We have 400 colleagues (and counting), talents coming from every part of the world, why not join us and learn some Portuguese during lunch breaks?
• Home office opportunity - We attend to our modern and minimalistic (also award-winning!) open office three times a week, and we have the opportunity to enjoy the comfort of our own home twice a week.
• Flexible working hours - The working hours are also flexible. Here we have to mention that as we work for clients, you cannot do your job during the evening, but if you have a dentist’s appointment at 3 p.m., we won’t say you can’t go.
• Work Your World program – Would you like to experience working from a different country for a couple of weeks? Start dreaming about your favorite location because with us, you can do it! Just pick a Publicis Groupe office on the Globe. Then start packing. 
• Dog friendly office - If you have a furry, occasionally barking four-legged bestie, they are also more than welcome in the office.
• Company events - Once you have joined us, you’ll see that we not only learn each other's native language (remember the unofficial language lessons from above?), but also have regular get-togethers. Trying not to stay thirsty during every third Thursday (yes, we definitely call them Thirsty Thursdays!), having different themed parties throughout the year or boosting our creativity by listening to Creative mornings in the Café!
• Well-being – Last year we launched our well-being program, Balance by Publicis Groupe Hungary. We believe that balance is not something to be found, but something to create. That is why we are fully committed to bringing it into your life. Initiatives, such as coaching, round table conversations, workshops and education on well-being is available for everyone, and more elements of the program is on the way.

Interested? Come and join the Publicis Groupe adventure!