HR Coordinator

Tom James is the world’s largest manufacturer and retailer of made-to-order clothing and the engine behind one of the most established tailored clothing brands. As one of the few remaining vertically integrated clothing retailers—controlling the entire manufacturing process ‘from sheep to suit’—we offer unparalleled value to those with an eye for quality.

Measure Up is one of the company’s shirt manufacturing subsidiaries. Measure Up is celebrating their 35th year anniversary in January 2025. Measure Up employs approximately 75 employees and serves high-end men's stores in America and internationally as well as our Tom James sales force.

This role will work directly with and assist the COO at Measure Up. 

ESSENTIAL FUNCTIONS

• Perform initial Interviews with applicants to ensure basic requirements for job openings are clear and agreeable before forwarding applicant to manufacturing leadership or scheduling full interview with leadership.
• CompletesI-9forms,verifiesdocumentationandmaintainsI-9files.
• Perform new employee orientations, maintaining employee manual with current policies and procedures that are reviewed during orientations.
• Maintain employee files as required
• Work with Union Representative to ensure timely Union benefit enrollments as well as performing timely enrollment of any optional company sponsored benefits.
• Timely Non-Union Benefit Enrollments for new non-union hires.
• Keeps employee information and benefit enrollments updated on the secured site.
• Coordinates benefits and leave programs as needed by employees or required by the company.
• Supports Tom James HR department with initiatives or reporting as requested.
• Performscustomerservicefunctionsbyansweringemployeerequestsandquestions
• Maintains Attendance Calendars for All Employees & Reports to COO. Performs initial attendance warnings when needed, and forwards final warnings to COO.
• Track Attendance Hours as Needed for Monthly Attendance Bonus Eligibility.
• Process termination paperwork when necessary & coordinate any benefit deduction adjustments needed for payroll before final check is processed.
• Performs purchasing for manufacturing leadership as needed.
• Processes all Invoices/Payables submitted by Measure Up Purchasing Agents Weekly.
• Posts Monthly Calendars to Communicate Events, Celebrate EE Birthdays and Work Anniversaries, etc.
• Coordinate & Perform Monthly Employee Appreciation Days (Hot Dog Days, Wellness Weeks, Ice-cream Days, etc.) - purchasing supplies, communicating to employees, etc.)
• All other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

• ExcellentgeneralcomputerskillswithstrongExcelexperienceandtheabilitytoquicklylearn new software.
• Strong Word Experience.
• Strong verbal and written communication skills.
• Excellent time management skills with a proven ability to meet deadlines
• Strong mathematical ability as understanding processing of production payroll is required.
• Ability to confidentially handle confidential and sensitive information and employee’s personal health information.
• Ability to work as a team and remain flexible
• Regular attendance required

WORK EXPERIENCE / EDUCATION REQUIREMENTS

• Requires a high school diploma or an equivalent combination of education and experience
• HR and/or Benefits experience a plus

EQUIPMENT / SOFTWARE USED

• · Proficient with Microsoft Office Suite (e.g. Word, Excel, Outlook, etc.) required

PERSONAL CONTACTS

• · Interacts with company employees, executives, managers, sales professionals and vendors