HR Coordinator

Join the Ritz-Carlton Yacht Collection:  Where Every Voyage is a Symphony of Luxury

Embark on an extraordinary journey with the Ritz-Carlton Yacht Collection, an exquisite extension of the renowned Ritz-Carlton brand, dedicated to redefining ultra-luxury hospitality at sea. As a "Lady or Gentleman" of our esteemed team, you'll be entrusted with the art of delivering the impeccable "Gold Standards" that have made the Ritz-Carlton an epitome of excellence across the globe.

The Essence of Excellence: The Gold Standards
The Gold Standards are the bedrock of the Ritz-Carlton experience, setting us apart in the industry and establishing a legacy of unparalleled service. These standards embody the values and culture that define our brand, and serve as the compass guiding our every endeavor.

The Employee Promise

At The Ritz-Carlton, our Ladies and Gentlemen are the most important resource in our service commitment to our guests.  By applying the principles of trust, honesty, respect, integrity and commitment, we nurture and maximize talent to the benefit of each individual and the company.  The Ritz-Carlton fosters a work environment where diversity is valued, quality of life is enhanced, individual aspirations are fulfilled, and the Ritz-Carlton Mystique is strengthened.

Join us on a journey where every day is a testament to the highest standard of luxury and service. Apply now and be part of an unparalleled legacy in hospitality.

Job Summary

The ideal candidate will assist with various HR-related and administrative tasks, ensuring smooth day-to-day operations and providing crucial support to both the HR Manager and employees. This role is key to maintaining compliance with local regulations and contributing to the overall efficiency of our growing team.

Essential Functions

• HR Administrative Support on all HR matters
• Assist in the recruitment process, including posting job advertisements at Monaco Employment Service, scheduling interviews, and liaising with candidates.
• Manage new hire onboarding processes, ensuring a smooth transition by coordinating with internal departments (IT, managers, etc.).
• Handle employee file management, both digital and paper, ensuring all HR documentation is accurate and up-to-date.
• Prepare employment contracts, addendums, and other necessary HR documentation under the guidance of the HR Manager.
• Assist with employee follow-up, including tracking PTO balances, absences, and employment-related requests.
• Assist with preparing and managing employee terminations and resignations, including drafting administrative letters (disciplinary actions, summons, etc.).
• Manage mail for the company, including receiving, dispatching to the relevant departments, and replying to official correspondence from government entities within set deadlines.
• Organize and manage meetings, coordinating with other departments and external contacts.
• Ensure timely submission of documents to Monaco Employment Services and other authorities (e.g., applications for work permits and employee formalities).
• Maintain office supplies inventory, ensuring that orders are placed when necessary to avoid shortages.
• Handle office-related logistics, including booking meeting rooms and coordinating visitor arrangements.
• Assist with HR compliance efforts, ensuring that all procedures adhere to Monaco’s labor laws and regulations.
• Assist in the management of health insurance processes by helping employees fill out forms and sending them to insurance companies.

Skills and Qualifications:

• Experience: Minimum 1 year of experience in an HR and/or administrative support role
• Education: A degree or certification in Human Resources, Business Administration, or a related field
• Languages: Fluency in French and English is required
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and HR software
• Knowledge: Familiarity with Monaco employment laws and regulations is highly desirable
• Soft Skills: Excellent organizational skills, attention to detail, strong communication abilities, and the capacity to multitask effectively
• Proactive and resourceful, with the ability to work independently and prioritize tasks.
• A team player who can collaborate effectively with colleagues across departments.
• Strong ethics and discretion when handling confidential information.
• Excellent time management and problem-solving skills

The Ritz-Carlton Yacht Collection is an Equal opportunity, inclusive employer and will consider all applicants for employment with the Company on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.