HR and Admin Assistant

Ensign is hiring !

The HR and Admin Assistant provides support to the HR and Admin departments by assisting with recruitment, employee records, payroll, office administration, and day-to-day operations. This role ensures smooth functioning of HR and administrative tasks while maintaining compliance with company policies and regulations.

Key Responsibilities:
 

Human Resources Support:

Recruitment and Onboarding:

• Coordinate new hire orientation and ensure a smooth onboarding process.
   

Employee Records Management:

• Maintain and update employee records (P-Files)
• Ensure all HR documents are filed accurately and confidentially.
   

Payroll and Benefits Support:

• Handle employee benefits administration (e.g., medical claims, insurance).
   

Employee Relations:

• Address basic employee queries and escalate complex issues to the HR Manager.
• Assist in organizing employee engagement activities and events.

Administrative Support:

Office Management:

• Manage office supplies and ensure timely replenishment.
• Coordinate maintenance of office equipment and facilities.
• Handle vendor management and procurement of office supplies.
   

Documentation and Filing:

• Maintain and organize company records, contracts, and invoices.
• Ensure proper filing and easy retrieval of documents.
   

Event and Meeting Coordination:

• Assist in organizing company events, meetings, and travel arrangements.
• Prepare meeting agendas, take minutes, and distribute them to relevant parties.
   

General Administrative Tasks:

• Handle incoming and outgoing correspondence (e.g., emails, letters).
• Provide administrative support to senior management as needed.
• Assist in maintaining a clean, safe, and organized office environment.

Qualifications:

• Diploma or degree in Human Resources, Business Administration, or related field.
• 1-2 years of experience in HR or administrative roles (fresh graduates are welcome to apply).
• Basic knowledge of labor laws and HR practices is a plus.
• Proficiency in MS Office (Word, Excel, PowerPoint) and HR software (e.g., Workday, HRMS).
• Strong organizational and time management skills.

Key Competencies:

• Attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Proactive and willing to learn.
• Team player with a positive attitude.

Working Conditions:

• Office-based role with standard working hours.
• Occasional overtime may be required during peak periods.