Holman Office Administrator - Hayward CA

Holman is a family-owned, global automotive services organization anchored by our deeply rooted core values and principles that have enabled us to continue Driving What’s Right throughout the last century. Our teams deliver the Holman Experience by treating our customers and each other as we would like to be treated, and creating positive, rewarding relationships all around.

The automotive markets Holman serves include fleet management and leasing; vehicle fabrication and upfitting; component manufacturing and productivity solutions; powertrain distribution and logistics services; commercial and personal insurance and risk management; and retail automotive sales as one of the largest privately owned dealership groups in the United States.

Holman has a great opportunity for an Office Administrator to join our team in Hayward CA!

• Starting pay: $28-$34/hr. based on Experience
• Shift: 830am-4:30pm
• Benefits include health, dental, vision, tuition reimbursement, paid time off and more!
• Eligible for benefits within 30 days of employment

What will you do?

• Inbound Container prep: ensure the team follows the “Inbound Prep and Label Printing” work instruction
• Release Orders and Pick Ticket Prep: release Pick Tickets, group Pick Tickets, add/highlight notations, calculate weight, notate any needed replenishments
• Process all 3rd party billing shipments using customer information
• End of day processing: scan all Pick Tickets into PDFs, send all PDFs to accounting with reference numbers, fill all necessary paperwork, and if needed input all shipments into the Excel sheet
• Ensure responses to customer service requests are answered in a timely manner. This includes: rate quotes, priority orders, cycle count request, and follow up with carriers about pending outbound shipments
• Do a daily check of all open Pick Tickets using the Unconfirmed Pick Ticket report
• Do a weekly check/purchase of all warehouse and office supplies
• Assist employee as needed with completing required digital tasks and trainings
• Other administrative tasks as needed
•  Providing Guidance to customers on selecting equipment, quoting and product work orders
• Scheduling vehicles into production under the guidance of the Supervisor
• Ordering low stock
• Liaising with vendors and staff
• Accounts payable
• Accounts receivables

What are we looking for?

• Intermediate to advanced computer skills
• MS Office Excel Experience
• Has a good attention to detail.
• Strong organizational skills.
• Ability to prioritize daily activities.
• Must pass a physical, drug test, and criminal background check prior to employment.
• Understand the value that quality plays in the overall success of the company, help in increasing the quality of our products for the appearance and safety for our customers.

#LI-AA1

At Holman, we exist to provide rewarding careers and better lives for employees and their families. We hire, train, empower, and reward exceptional people. Our journey is guided by our desire to get it right every time and the acknowledgement that we have an opportunity to be better. To be better, we have to do better, and to do better we must know better. That’s why we are listening, open to learning new things – about ourselves and each other. We will never stop striving for improved diversity, equity, and inclusion because we are successful together when we feel trusted and supported. It’s The Holman Way.

At Holman, your total compensation goes beyond your paycheck. To position you for success and provide a rewarding career and better life for you and your family, Holman is proud to offer you the benefits you deserve; including protection against illness, disability, loss of work, or preparation for retirement. Below is a brief overview of the programs available to full-time employees (programs may vary by country or worker type):

• Health Insurance
• Vision Insurance
• Dental Insurance
• Life and Disability Insurance
• Flexible Spending and Health Savings Accounts
• Employee Assistance Program
• 401(k) plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays, Bereavement, and Jury Duty
• Paid Pregnancy/Parental leave
• Paid Military Leave
• Tuition Reimbursement

Benefits:

Regular Full-Time

We offer excellent benefits including health, vision, dental, life and disability insurance, and 401(k) with company match. Our time off benefits include Paid Time Off (PTO), paid holidays, bereavement, and jury duty. In addition, we offer paid pregnancy and parental leave, and supplemental paid military leave to eligible employees.

Click here for Washington State benefit information.

Temporary or Part-Time

In geographic areas with statutory paid sick leave, part-time and temporary employees will receive a paid sick leave benefit that meets the mandated requirements.

Click here for Washington State benefit information.

Pay:

We offer competitive wages that are commensurate with job-related skills, experience, relevant education or training, and geographic location, starting in the range of $23.78 - $32.11 USD per hour.

Equal Opportunity Employment and Accommodations:

Holman provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

If you are a person with a disability needing assistance with the application process, please contact [email protected]

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.